Administrative Assistant – Health Services

Job title: Administrative Assistant – Health Services

Job description: ​Req ID: 126720
Company: Nova Scotia Health
Location: Northern Zone, Aberdeen Hospital
Department: OPNZ Director ARH
Type of Employment: Permanent Hourly PT (80% FTE) x 1 position(s)
Status: Management/Non Union position
Posting Closing Date: 4-Feb-22

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

Responsibilities

The Administrative Assistant reports to the Director of Health Services, Site Lead. The Administrative Assistant coordinates all administrative requirements and activities for Health Services Managers within the Aberdeen Regional Hospital. The administrative assistant provides confidential administrative support, works within an administrative team environment, and acts as a liaison between managers. The Administrative Assistant provides relief to administrative staff and functions.

Qualifications

• Graduate of a recognized office administration program/business program/secretarial program and/or a combination of education, training and progressively responsible experience
• Minimum of 2 years’ experience as an administrative support position
• Experience working in a hospital or health-related environment preferred
• Well-developed abilities and skills in modern office practices, time management and technology, proficiency with integrated computer applications, specifically Microsoft Office, SAP and Success Factors
• Communication – Excellent verbal and written skills. Ability to effectively meet and communicate in situations requiring tact and poise. Proficiency in drafting correspondence, minute taking and report preparation
• Sound judgment must be utilized as incumbent may be called upon to provide direction and advice, particularly during absence of the Director from the office. Incumbent is routinely privy to confidential information, i.e. human resource, contractual, financial, etc Confidentiality must be maintained at all times for professional, legal and public relations purposes
• The incumbent acquires a thorough knowledge of all aspects of their department, its policies and procedures, as well a general knowledge of institutional policies and procedures, medical by-laws, healthcare legislation, collective agreements and other portfolio’s services provided within the Nova Scotia Health Authority. The incumbent maintains an awareness of internal and external issues that may impact on the department/organization. Is sensitive to and respects the roles and relationships
• Organization – effectively determines day-to-day priorities and utilizes considerable foresight to ensure activities for self and management are structured to accommodate planned and unplanned for events

PLEASE NOTE: Applicants will be screened on the above qualifications. Applicants must clearly demonstrate how they meet the knowledge and competencies in their cover letter and resume. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Applicants will not be considered for an interview if applications are incomplete or missing information.

Hours of Work

Permanent, Part-Time (80%) position; 56 hours bi-weekly

Salary Information

$21.9767 – $25.2457 hourly

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program. If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000. For more details and instructions, please visit please visit

​This is a Management/Non Union bargaining unit – MGMT/NON-Union position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

​As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Indigenous People, African Nova Scotians, People of Colour, Persons with Disabilities, 2SLGBTQIA+ and Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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