Administrative Assistant, Regulatory

Job title: Administrative Assistant, Regulatory

Job description: Current ENMAX employees are encouraged to apply through their internal Workday access.

Posted: August 26, 2021

Closing Date: September 9, 2021

Position Type: Permanent

Union: CUPE

Note: Priority will be given to qualified internal applicants.

PEOPLE. That’s the power behind ENMAX Corporation. As one of Alberta’s leading energy and utility providers, our employees are the strength and knowledge that continue to drive our success. At the ENMAX group of companies, we look for energy solutions for today, while knowing we have the power to provide for a better tomorrow.

Reporting to the Vice-President, Regulatory Applications this position is responsible for the co-ordination and administration activities associated with the Vice-President’s office including; calendar management, project management, document control and creating senior level presentations. You will be the to” person for the group.

Major Responsibilities:

Provide administrative and technical assistance to the Vice-President, and Management Team of Regulatory Applications

Calendar Management for VP and Management team; prioritizing meeting requests, booking meetings/meeting rooms, preparing agendas and minutes to track action times

Email Management for VP; prioritizing the VP’s email and messages, knowing when to alert the VP to urgent matters, prepare and coordinate external correspondence as required and communicate advice and or direction on behalf of the VP with both internal and external business partners

Screen and process large volumes of operational and business correspondence and prepare draft responses, or respond directly on pre-determined matters

Create high-caliber presentations and proof and edit documents to maintain adherence to a high professional standard respecting all materials distributed by the department

Prepare and maintain project files

Financial responsibilities including

Assist in the development, preparation and reconciliation of Department Budget

Compile necessary information to accurately forecast budget figures for the department in conjunction with EPC as a whole

Assist in reconciliation of Vice President and Management Team’s leaders monthly credit card expense report statements applying knowledge of MAXIMO and Workday applications and accounting procedures

Process monthly procurement settlements, outside vendor invoices, supply orders, etc. to assure timely payment and compliance, accounting procedures, and budget constraints

Responsible for overall office management of the VP’s area including:

Coordinate on-and off-site meetings and events

Organize travel, conferences and course arrangements

Manage placement of new team members, including office and IT requirements

Assist with the onboarding of new staff

Participate in meetings and planning sessions

Other duties/projects as required

Education Required:

Possess a High School Diploma (or G.E.D.) and some post-secondary, supplemented by a minimum of 8 years

administrative experience with at least five years supporting senior management level

A certificate or diploma in business administration would be considered an asset

Qualifications & Experience:

Minimum of 8 years of related administrative experience

Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint and Teams) are required

Competencies:

A demonstrated ability to maintain confidentiality with sensitive information using independent judgment and discretion

Experience in a fact paced, deadline driven, results-oriented, office environment would be an asset

Ability to conduct yourself professionally with various levels at ENMAX and external parties

Advanced organization with excellent written and verbal communication skills

Highly motivated, energetic with great attention to detail

Did we mention the ENMAX Advantage?

We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility with programming geared to employee’s needs, onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.

Salary: Administrative Assistant Level E (Current CUPE 2021 rates)

70,901.01 – $75,344.72- $79,768.60- $84,212.31-$88,636.00

ENMAX Values – Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation

Although this role primarily works at ENMAX Place (141 – 50th Avenue SE, Calgary, AB), for now you’ll be required to work remotely.

Note:

In order to adapt to the business impacts of Covid-19, we have changed the way we connect with our candidates. All interviews will now be done virtually as well as our on-boarding and job training will be completed remotely.

ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions

Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required

Two professional references will be requested

Education requirements for this position will be verified by a third party

Please visit our to learn more about other opportunities at ENMAX Corporation.

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