Hospitality Coordinator

Job title: Hospitality Coordinator

Job description: Hospitality Coordinator

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity
EY is currently looking for a driven workplace services professional who enjoys working with outstanding internal support teams as a Hospitality Coordinator. In this role you will be providing support for corporate meetings and events while working in tandem with your Workplace Services colleagues.

Your key responsibilities

Hospitality

• Hospitality services: Setting up meeting space, laying out food & beverages, resetting meeting space and maintaining & replenishing meeting room supplies.
• Relationships: Develop and maintain relationships with various outside vendors and internal clients.
• InnovatIe: Continually strive for innovative solutions to established processes & procedures.
• Facility upkeep: Maintaining kitchens & vending machines, including replenishing stock as necessary and making service calls for equipment & appliances.

Workplace Services

• Reception coverage: Provide relief at reception for breaks, lunches, other times away.
• Technology support: Liaising closely with the technology team to provide some technical service support for meetings/events.
• Facility maintenance: Coordinating office/furniture repairs
• Mail/Courier: sorting, distributing documents & packages, as well as preparing documents & packages for delivery
• Equipment management: Understand and operate office equipment, place service calls as needed
• Scanning/photocopying/binding

Administrative

• Planning & preparation: Reviewing upcoming logistical matters for meetings and events, identifying and resolving potential challenges, working with internal clients to determine appropriate catering needs and ordering same from outside vendors.
• Invoice processing: Preparing catering & supply invoices for payment.
• Records management: Electronic filing & archiving
• Supply provisioning & inventory control: Ordering, maintaining & distributing office supplies

Overtime required as needed.

Skills and attributes for success

• Strong interpersonal skills, including the ability to resolve conflict and handle difficult situations.
• Proficient in MS Office and demonstrated aptitude to learn customized firm software/tools.
• Aptitude to differentiate when to act independently or team with others.
• Committed to contributing to a strong team culture to ensure success.
• Ability to meet multiple and/or unexpected deadlines in a demanding environment.
• Develop and maintain relationships to efficiently leverage expertise.
• Demonstrate sound judgement regarding confidential and sensitive matters.
• High standard for cleanliness.
• Physical strength for significant walking, climbing stairs, ability to lift 25+ lbs.

To qualify for the role you must have

• Exceptional client service experience is a must.
• Hospitality & event planning experience is an asset.
• Smart Serve Certificate also an asset.
• Post-secondary education (preferred).

What EY offers

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

Diversity and Inclusion at EY

Diversity and inclusiveness are at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. From our actions to combat systemic racism and our advocacy for the LGBT+ community to our innovative Neurodiversity Centre of Excellence and Accessibility initiatives, we welcome and embrace the diverse experiences, abilities, backgrounds and perspectives that make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

EY Way of Work and your health and safety

EY Way of Work recognizes flexibility in the way we collaborate, innovate and deliver with the ability to work in-person and remotely. To support a healthy and safe in-person working environment, EY has implemented various layers of health and safety controls while working in the office or at client or other locations. A critical component of EY’s workplace safety program includes our COVID-19 vaccination policy which requires all personnel to be fully vaccinated against COVID-19 unless an accommodation based on a reason protected by human rights legislation is provided.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

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