Secretary C – Operational Stress Injury Clinic – Mental Health & Addictions

Job title: Secretary C – Operational Stress Injury Clinic – Mental Health & Addictions

Job description: ​Req ID: 137515
Company: Nova Scotia Health
Location: Central Zone, Nova Scotia Operational Stress Injury Clinic
Department: MHA CZ Operational Stress Injury Clinic
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 28-Jul-22

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

Responsibilities

The OSI Clinic provides specialized mental health assessment and treatment to clients and their families referred by Veterans Affairs Canada (VAC),Royal Canadian Mounted Police (RCMP), and the Department of National Defense (DND), who are experiencing work-related psychological stress and trauma (e.g. Post-traumatic Stress Disorder, and other anxiety disorders; Depression; Chronic Pain, etc.). The services of the OSI Clinic are provided by an interdisciplinary team consisting of psychiatry, occupational therapy, psychologists, nurse clinicians and social work. Reporting to the Health Services Manager, the Clerk is the initial contact for the Dartmouth OSIC site and provides clerical support for site operations.

Reporting to the Health Services Manager, the Secretary provides administrative/secretarial support to the interdisciplinary team. This includes all Mental Health and Addictions professionals, primary care providers, Psychiatrists and the Health Services Manager. The Secretary provides a full range of administrative support to the team which may include but not limited to: taking minutes, preparing letters, and scheduling meetings and appointments. The Secretary works collaboratively with other support staff, mentioning when indicated; may be required to cover other position within clerical and admin support group. Ensures efficient and effective administrative support for quality consumer-focused services.

Qualifications

• Grade 12 plus graduate of a recognized office administration / business / secretarial program and/or a combination of education, training and progressively responsible experience required
• Minimum of one year of related secretarial experience required
• Knowledge of medical terminology, finance terminology and SAP an asset
• Experience with STAR registration system and PHS Scheduling System an asset.
• Experience working in a health care setting – specifically Mental Health and Addictions an asset
• Demonstrated typing proficiency with a speed of 60 wpm an asset
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and a willingness to learn new computer programs
• Adaptable to change and is flexible to accommodate the expectations of the position
• Ability to work in a self-directed environment and also effectively within an interdisciplinary team
• Demonstrated excellent interpersonal, oral and written communication skills, including direct interaction with clients, staff and public
• Must be self-directed and adept at problem-solving, while working with minimal supervision
• Must have strong organizational skills that demonstrate the ability to prioritize upon short notice while maintaining attention to detail and accuracy
• Strong ability to communicate professionally both verbally and in writing while maintaining a sense of customer service
• Physical ability to perform duties of the position
• Commitment to maintain and protect patient, client, and personal safety on an ongoing basis
• Commitment to confidentiality and privacy of NSHA patients and clients

• A skills test may be included as part of the selection process*

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Permanent, Full Time (100%) Position; 70 hours bi-weekly

Salary Information

Secretary C:
$20.25 – $22.50 Hourly

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program. If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000. For more details and instructions, please visit

​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

​As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+. Members of these groups are welcome to apply and self-identify.

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