Human Resources Administrator/Recuiter 6 month contract

Job title: Human Resources Administrator/Recuiter 6 month contract

Company: Bayshore HealthCare

Job description: JOB SUMMARY
Human Resources Coordinator – Branch, under the direction of the Area Director, completes day-to-day human resources activities at the Branch Office and collaborates in relevant National Service Centre initiatives.

The Recruiter, under the direction of the immediate supervisor, is responsible for delivering all the recruitment needs of the branch. This will be achieved through the development and execution of local and community recruitment strategy based on various sourcing strategies. The Recruiter will play a critical role in ensuring has the branch has the right mix of regulated and non regulated caregivers to meet the branch staffing need and objectives.

DUTIES

DUTIES AND RESPONSIBILITIES

• Handle all telephone and written inquiries relating to the hiring and selection of Field employees as requested.
• Hire and screen Field employees according to Bayshore Home Health recruitment and selection policies and procedures and as such:

– arrange interview schedules, interview potential Field employees, administer and evaluate skills tests
– document personal information in human resources files
– complete reference checks
– arrange for police security clearances
– on the basis of the interview and screening process, arrange for screened applicants to attend the Information Sessions; contact applicants who did not pass the screening process and thank them for their interest in Bayshore Home Health

• Assist with the recruitment and selection of Administrative and/or Supervisory employees as requested by the Area Director.
• Schedule and arrange Information Sessions; conduct specific parts of the Information Session, such as payroll; prepare photo identification cards for Field employees.
• Maintain Field employee human resources files such that all required documentation, including copies of current professional registration, probationary and annual performance reviews, supervisory reports and continuing education documentation are included.
• Maintain past Field employee human resources files in conjunction with the Area Director and ensure that final performance reviews and/or exit interviews are included.
• Participate in or lead the Health and Safety Program as directed by the Area Director.
• Handle payroll and benefits-related inquiries and assist employees to complete forms.
• Handle external requests for reference checks and verification of employment; refer difficult situations to the Area Director.
• Manage Workers Compensation claims documentation including filing reports, follow-up activities; participate in the development of modified work programs as requested.
• Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health and Safety, and Labour laws; assist the Area Director to handle real or suspected violations of legislated requirements.
• Assist with discipline and counseling of employees as requested.
• Participate in ongoing internal and/or external continuing education activities.
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.

• Collaborate with branch Area Director and/or Care Manager to develop and execute a solid recruitment strategy in order to meet the branch volume of business.

• Facilitate the process to post vacancies in online venues, organizations and other venues as deemed appropriate.

• Lead the interviewing process to efficiently and effectively fill open positions.

• Develop a pool of qualified candidates for both regulated and unregulated health care professional and possibly administrative roles in advance of need.

• Network through local contacts, association membership, conferences, educational institution, social media and active employees

• Represent and promote Bayshore’s brand and value proposition at external recruitment events in a positive and professional manner.

• Responsible for new hire administration and orientation completion in alignment with recruitment priorities.

• Align with the national diversity policy and adapt HR strategies in order to integrate this into sourcing and recruitment strategy.

• Prioritize recruitment needs of the branch based on guidance from Area Director and/or Care Manager to ensure staffing capacity is equal to client care volumes

• Thoroughly screen candidates while adhering to Bayshore Recruitment, Selection and Onboarding policies and standards, including but not limited to, referencing, security and vulnerable sector screening (where required)

• Extend offers and negotiate (where appropriate) in alignment with the branch needs.

• Monitor retention of new hires and understand reasons for turnover in order to incorporate this in the recruitment/retention strategy.

• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.

• Participate in ongoing internal and/or external continuing education activities.

• Adhere to Bayshore Policies and Procedures.

• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.

• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.

• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
• Complete other tasks as requested.

Qualifications

Education
Minimum – Secondary School Diploma. Completion of a recognized Human Resources certificate or diploma program is preferred.

Experience
A minimum of two years progressively responsible and varied human resources experience.

Other Skills and Abilities
Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format; ability to work independently and as part of a team; competency in keyboarding and Windows software; ability to operate all standard office equipment; commitment to continued learning. Being bilingual would be an asset English & French.

Expected salary:

Location: Ottawa, ON

Job date: Wed, 03 Feb 2021 08:38:55 GMT