Administrative Assistant – Compensation, Benefits & Western Zone People Services

Job title: Administrative Assistant – Compensation, Benefits & Western Zone People Services

Company: Nova Scotia Health Authority

Job description: Click here to apply as an internal applicant.

Req ID: 107475
Location: Western Zone, Chipman Facility
Company: NSHA
Department: PS Compensation, Benefits & Policy & WZ People Services
Type of Employment: Temporary Hourly FT (100% FTE) x 1 position(s)
Status: Non-Union position
Posting Closing Date: 7-Mar-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community-based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Reporting to the Director of Compensation, Benefits & Western Zone People Services, the Administrative Assistant serves as the initial contact and resource person for the zone office of the Director, providing coordination of administrative operations and supports the People Services Team.

The Administrative Assistant supports the activities of the Director and the portfolio to focus on Nova Scotia Health strategic directions and portfolio goals and objectives, and provides additional support to zone and/or provincial individuals, committees or working groups as assigned. This role will also provide leadership and facilitation for the Zone General Orientation program in collaboration with the Talent and Organizational Development Consultant.

On an as needed basis, the incumbent may provide general administrative coverage in the absence of other administrative assistants reporting within the People Services Team. This position works closely with the Administrative Assistant to the Senior Director, Human Resources.

Qualifications

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program

• Undergraduate degree is an asset

• International Association of Administrative Professionals (IAAP) certification is an asset

• Minimum of five (5) years of progressively responsible experience, providing administrative support and office coordination at senior level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.

• Demonstrated knowledge and ability to use SAP is an asset.

• Demonstrated excellent communication and interpersonal skills with a high degree of tact, judgement and confidentiality.

• Ability to take and transcribe minutes and to work independently as well as part of a team.

• Excellent organizational, follow-through and time management skills, with the ability to prioritize tasks and accurately management multiple priorities in a fast-paced, time-sensitive and highly confidential environment.

• Demonstrated accountability, initiative, and ability to work independently.

• Demonstrated ability to apply critical thinking, synthesize information, problem-solve and utilize good judgement in decision making. Ability to recognize sensitive issues and respond appropriately.

• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.

Hours of Work

• Permanent, Full-time position

Salary Information

$21.5442 – $26.9303 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date. Successful external applicants will be required to submit the below documents and assume any associated costs, as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

• Criminal Record Check
• Proof of education & training certifications
• Proof of any additional required qualification
• Valid Registration with the relevant licensing body
• Submission of immunization record along with health assessment documentation
• Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy. Only online applications are accepted.

Follow us on Facebook – https://www.facebook.com/NSHA.Recruitment/

Expected salary:

Location: Kentville, NS

Job date: Sat, 27 Feb 2021 23:32:47 GMT