Secretary II – Public Health

Job title: Secretary II – Public Health

Job description: ​Req ID: 168259

Company: Nova Scotia Health

Location: Western Zone, Yarmouth Regional Hospital

Department: PH Administration

Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)

Status: NSGEU Admin Professionals Position

Posting Closing Date: 17-Nov-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Early Years Manager, the Secretary II provides secretarial and administrative support integral to the efficient operation of programs and services of Public Health. The Secretary II is responsible, as part of a team, for the effective and efficient operation of the team on a day-to-day basis.

This Secretary II position works with teams, partners and community following a customer service approach. Responsibilities include working independently and as part of the Public Health Team. Duties include but are not limited to communicating effectively with public health staff, the general public, and outside agencies; typing/formatting documents, records management; use of various computer applications; and working with public health managers, consultants and public health staff to meet their administrative support needs.

The Secretary II ensures that the principles and practices that guide NSH such as the vision, mission, values, strategic directions, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.

**A skills test will be required as part of the interview process**

About You

We would love to hear from you if you have the following:

• Successful completion of a medical office administration program required
• Extensive experience in electronic communication (including but not limited to) Microsoft Office Suite (Word, Excel and Outlook), videoconferencing solutions, and data management tools required
• Minimum two (2) years’ experience in a health care setting required
• Demonstrated competence in verbal and written communication and strong public relations skills required
• Demonstrated experience with electronic medical records required
• Working knowledge of IT systems such as Panorama, SAP, filing and file retention procedures and schedules, purchasing equipment or supplies
• Experience working in Public Health an asset
• Supports and delivers quality patient safety standards within NSH Public Health.

Hours

Permanent- Full Time, 70 hours Bi-weekly

Compensation and Incentives

$20.36 – $23.14 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan. (Permanent Long Assignments Only)

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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