ADMINISTRATIVE ASSISTANT

Job title: ADMINISTRATIVE ASSISTANT

Company: Norquest College

Job description: Job Description

ADMINISTRATIVE ASSISTANT

ALBERTA INDIGENOUS CONSTRUCTION CAREER CENTRE

NorQuesters are difference makers and we’re searching for someone dedicated to making a difference to join our Alberta Indigenous Construction Career Centre team as an Administrative Assistant.

The Alberta Indigenous Construction Career Centre (AICCC) is a unique service designed to connect prospective Indigenous workers with employers recruiting for construction related careers. It is a partnership with , the , First Nation communities, and industry organizations.

Our services create Indigenous skills development and employment, while at the same time, assist Alberta business and industry with key human resource objectives. The AICCC responds to a business solution to address Alberta’s growth and skilled workforce shortages by engaging the resources of our Indigenous population in urban and rural communities through career development/training and Indigenous employment opportunities to support economic development.

This position provides high level administrative assistance to the Alberta Indigenous Construction Career Centre and team. With a mix of initiative, analytical skill and attention to detail, this position will support the centre in meeting it’s goals as well as many other college objectives. This position requires excellent organizational skills, prioritizing work decision making capabilities, and the interpersonal skills to manage relationships with community members accessing our services, employer partners, stakeholders and internal departments within the college. The successful candidate will be able to learn quickly and manage their task list effectively. In addition to supporting the Manager, the position will also support community members accessing services at the centre and the centre to ensure smooth operations.

How you’ll make a difference

• Serves as the primary point of contact for Indigenous community members as they access services and supports from the centre.
• Provides a full range of administrative support to the Manager and centre.
• Creates forms and tempaltes.
• Assists with processing invoices.
• Data collection and entry of information for tracking and reporting purposes.
• Oversees contract preparation, prepares PO for approval and tracks dates for renewal to ensure contracts and PO’s do not lapse.
• Assist in coordinating events for the centre.
• Responsible for records management for the department, both electronic and paper.
• Creates and formats word processing, spreadsheet and database documents using various programs (e.g. memos, letters, reports, manuals, flyers, forms, etc.).
• Identify administrative process improvements.

What you bring

• Administrative Professional Certificate or Diploma is required.
• 3-5 years related administrative experience.
• Experience working with Indigenous peoples while understanding intergenerational trauma, and the importance of healing, empowerment, education, training and holistic wellness.
• Advanced experience with MS Office, including advanced Word, advanced Excel, PowerPoint and Outlook

What makes you a Difference Maker?

• Strong problem-solving skills with the ability to work under pressure.
• A natural ability to build relationships with NorQuest colleagues and with our community partners.
• Strong oral and written communication, organizational, time management skills.
• Experience working with PeopleSoft and Microsoft Teams.
• Familiarity with financial internal control functions.
• Experience in an educational setting an asset.

SALARY: $40,559 – $50,816 reflective upon what you bring. AKA your education and experience. This is a term position ending March 31, 2022 with the possibility of extension. This position is not currently eligible for participation in our extended health benefit or pension programs.

COMPETITION NUMBER: 2021-2927

CLOSING DATE: March 24, 2021

Apply to become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

Psst: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

Difference Makers. If we were to describe what NorQuest College is, we’d say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.

So how do we make differences?

• We empower NorQuesters. When it comes to working, it’s up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs—lead from where you are, be dependable, find ways forward—to name a few, but how you do that is your choice!
• We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.
• We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Metis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.

And that’s a snapshot of how we are Difference Makers. But there’s so much more to us and we invite you to !

Expected salary: $40559 – 50816 per year

Location: Edmonton, AB

Job date: Thu, 18 Mar 2021 04:00:27 GMT