Administrative Services Assistant

Job title: Administrative Services Assistant

Company:

Job description: We are looking for a bright, enthusiastic, collaborative, and customer service oriented Administrative Services Assistant with a superior office administration background to join the Parks and Recreation Department! Reporting to the Director, Parks & Recreation, you will be responsible for providing diverse and complex administrative and clerical support to the Director and members of the management team. Your responsibilities include:

• Relieving the supervisor of administrative detail such as composing correspondence, reports, information processing and maintaining a variety of records and accounts.
• Conducting research and compiling and maintaining a variety of narrative and statistical reports.
• Preparing Council and Committee agenda packages and tracking and following up on departmental action items.
• Processing and reconciling purchase orders and invoices.
• Responding to a variety of public inquiries.
• Improving and recommending new office procedures.
• Maintaining a variety of records, files and documents.
• Supporting the administration of field and facility bookings and managing rental and short-term contracts.
• Planning, assigning and overseeing the work of other clerical staff, as well as training new employees as required.
• Other related duties as required.

If you have the following characteristics and qualifications, we want to hear from you!

• Minimum 3 years of administrative experience in a municipal environment.
• Grade 12 supplemented by the completion of an office or business administration program, or a discipline related to the work; or an equivalent combination of training and experience as deemed suitable by the employer.
• Considerable knowledge of Parks & Recreation rules, regulations, policies and procedures.
• Considerable knowledge and proficiency in the use of common office equipment and of the application of a variety of standard office support, word processing and related computer software including Microsoft Office Suite and PerfectMind.
• Sound knowledge of modern clerical and record keeping procedures and of business English, spelling, arithmetic and punctuation.
• Superior organizational and time management skills.
• Effective problem solving skills and ability to make independent decisions and work with minimal supervision.
• Demonstrated ability to perform the work with a high level of accuracy and attention to detail.
• Demonstrated ability to build effective working relationships and to work collaboratively as part of a team.
• Ability to effectively communicate related rules, regulations, and policies to a variety of internal and external stakeholders.
• The successful candidate will be required to pass and maintain a clear Police Information Check.

*This position participates in a compressed work week.

Apply by sending your cover letter and resume in one document quoting the competition number, by April 14, 2021 to the Human Resources Department, City of New Westminster, 511 Royal Avenue, New Westminster, BC, V3L 1H9, e-mail to using the following format in the subject line: LAST NAME First Name #21-49

To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest.

We thank all applicants for their interest and advise that only those selected for an interview will be contacted.

Expected salary: $50093 per year

Location: New Westminster, BC

Job date: Thu, 01 Apr 2021 04:18:23 GMT