Secretary I – Palliative Care

Job title: Secretary I – Palliative Care

Job description: Req ID: 167553
Company: Nova Scotia Health
Location: Western Zone, Fishermen’s Memorial Hospital
Department: OPWZ Palliative Care Admin
Type of Employment: Casual Hourly PT (50% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 21-Dec-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Health Services Manager, the Secretary is responsible for duties relating to the day-to-day administration of the program. Responsibilities include but are not limited to:

• Performing general reception duties including telephone contact with the public and health care providers
• Receiving and responding to inquiries and requests, both on the phone and in-person, exercising sound judgement, courtesy and confidentially
• Performing general clerical duties such as filing, photocopying, faxing, booking appointments, maintaining sufficient inventory of supplies
• Providing support to the program manager, physicians, intra-disciplinary team members, and volunteers
• Using various computer applications such as Meditech for admissions, registration, SAP for time entry
• Managing the Provincial Palliative Care Database
• Managing the Programs Sharepoint site
• Development of clinical forms and patient/public brochures
• Collating statistics, including monthly MIS data and program statistics
• Assisting with program orientation, including arranging access and training for required computer applications
• Preparing educational presentations (slide decks)
• Coordinating educational programs hosted by the program
• Assisting with program projects
• Typing, preparing reports, letters, agendas, minutes, memos as requested by the manager
• Documentation and records management
• Collaboration with provincial, zone and local partners
• Work with minimal supervision , using sound judgement to make decisions
• Hold in confidence all matters pertaining to patients and staff

About You

We would love to hear from you if you have the following:

• Graduate of a recognized Medical Office Administration program, including a Medical Terminology course
• Minimum one year experience in an administrative position, preferably in a health care setting
• Excellent computer skills including the Microsoft Office Suite, (Word, Excel, PowerPoint, Outlook, Visio, SharePoint), Meditech (Admissions, EMR, CWS Registration, Order Entry), Adobe Acrobat Pro, SAP, and the Electronic Forms Repository
• Accurate keyboarding skills with a minimum typing speed of 60 wpm
• Experience in database entries
• Experience with recording and transcription of meeting minutes
• Experience with forms and brochure development, planning and coordinating educational sessions and other special events
• Strong interpersonal, organizational and communication skills
• Ability to meet the public in person and on the telephone in a pleasant and efficient manner.
• Experience working with volunteers an asset
• Skills test may be required as part of the selection process
• Ability to respect and maintain confidentiality of patient information and personnel, including volunteers
• Ability to work independently, with little supervision, to prioritize activities and to work cooperatively as part of a team
• Ability to use sound judgement
• Ability to perform the duties of the position
• Commitment to promoting a culture of respect that supports ethical practice, cultural awareness and sensitivity, and organizational health.
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Part-time long assignment, 50% FTE; 35 hours biweekly
• Approximately 13.5 months
• Weekdays, during regular working hours

Compensation and Incentives

$20.16 – $21.98 Hourly

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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