Planning Clerk, Policy

Job title: Planning Clerk, Policy

Job description: Job Summary

Resumes are being accepted for the position of Planning Clerk – Policy within the Policy Planning division. The successful candidate will provide administrative and clerical support for the Policy Planning division with a focus on quality customer service and continuous improvement processes. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

Hours of Work:
Monday – Friday, 35 hours per week between the hours of 8:00 a.m. and 4:30 p.m.

Your role

• Provide excellent and timely customer service to both internal and external customers via telephone, email, website and in-person.
• Perform clerical work, including: creation and maintenance of data bases and filing systems; word processing and inputting of data; organizing internal and external meetings (both virtual and in-person), and filing.
• Proof and format documents to maintain a high level of quality control and meet AODA requirements.
• Conduct research to support Policy Planning projects and functions.
• Maintain and update the Municipal Heritage Register of Cultural Heritage Properties.
• Track and document Official Plan Amendments and by-laws and prepare office consolidations of the Official Plan.
• Intake and administration of permits and fees under the Tree Protection By-law.
• Assist with the preparation of documents, exhibits and other materials for Ontario Land Tribunal hearings and other relevant legal tribunals.
• Prepare and record meeting agendas and minutes.
• Provide assistance to staff liaisons to Council Advisory Committees including meeting coordination and support to Council Advisory Committee members (e.g., Heritage Guelph, Planning Advisory Committee, Natural Heritage Advisory Committee).
• Support statutory and non-statutory community engagement and consultation activities, including: securing venues; setting up and coordinating virtual meetings, issuing invitations, notices and mail circulations, managing registration and mailing lists, set up, minute taking, assisting in the preparation/distribution of communications materials.
• Provide first response to general inquiries regarding Policy Planning.
• Maintain and post materials to the City’s website for policy projects and engagement events.
• Perform other related duties as assigned.

Qualifications

• Experience related to the duties listed above, normally acquired through a grade 12 diploma plus additional post-secondary education (6 to 12 months) and 1-2 years of experience performing relevant clerical support and assisting customers and staff with Official Plan, land use policy or similar complex legislation or policies, preferably in a municipal environment. Candidates with an equivalent combination of education and experience may be considered.
• Knowledge of Planning Act and Heritage Act legislation and regulations and policy planning (e.g., long-range, environmental, urban design and cultural heritage planning and Official Plans) and processes would be an asset.
• A team player with excellent interpersonal skills and the ability to work well with City staff and the public.
• Excellent customer service skills with sound judgment and decision-making skills.
• Excellent communications skills with the ability to communicate with all levels of staff, internal and external contacts, stakeholders and the general public.
• Ability to meet deadlines and maintain quality control and a high level of accuracy while under pressure.
• Ability to format and post documents and information on a web site.
• Advanced skills with Microsoft Office (Word, Excel, Power Point and Outlook) and relevant database systems including AODA formatting requirements
• Experience with WAM, JDE, AMANDA and GIS On-point would be an asset.
• Knowledge of the Occupational Health & Safety Act.

Rate
CUPE 973 Grade: 6 $27.07 – $33.24

How to apply
Qualified applicants are invited to apply using our online application system by January 16, 2024.Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.

The City of Guelph is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.

Click Here to Apply

Source: