Administrative Assistant

Job title: Administrative Assistant

Company: Hitachi ABB PowerGrids

Job description:

• Support multiple departments for the tasks below
• Responsible for maintaining and updating various reports within the department (Budgets, expenses, product related reports, reconciliation…)
• Print and maintain the up to date, department’s KPI and Action Plan files and post visibly within the department.
• Prepare and approve expense reports in Concur.
• Managing and expensing office supply and furniture budget for various departments, as needed.
• Prioritize and annotate mail, highlighting and attaching relevant information. As authorized, prepare responses or obtain information for responses from other staff. Establish and maintain confidential executive filing systems, including follow-up files, which permit timely and accurate reference to business matters.
• Research, compile and issue special reports, presentations, organization charts, correspondence, as necessary.
• Enter timecards hours in SAP and send information to payroll on a weekly and monthly basis.
• Receive and assist visitors, recommending other contacts for them, as appropriate. Responsible for managing full travel arrangements and coordination of meetings and conferences with major customers.
• Guide, support staff and provide advice regarding technical or administrative issues
• Build a relationship with IREQ testing lab to obtain reports and provide documentation to test engineers before and after the lab tests.
• Coordinate, validate documents and prepare packages and binders for Customers.
• Archive binders and engineering documentation in the vault and in the dedicated project binders
• Print and maintain the up to date, department’s KPI and Action Plan files and post visibly within the department

• High School Diploma/GED and 5+ years of experience in a professional environment
• Strong communication skills, both written and verbal
• Bilingual (French and English)
• Proficiency with MS Office applications (Word, PowerPoint, Excel, Etc.)
• Drive for results, proactive and action oriented
• Strong organizational skills, and an ability to multi-task
• Eager to learn, to take on new tasks and proactive behavior
• Excellent inter-personals skills, teamwork player and highly autonomous
• Thrive to improve processes, reduce waste and positive thinking.

Expected salary:

Location: Varennes, QC

Job date: Thu, 08 Apr 2021 22:47:46 GMT