Senior Coordinator, Project Management

Job title: Senior Coordinator, Project Management

Job description: Follow us on

Job Type: Employee

Duration in Months (for fixed-term jobs): 24

Job Family: Administrative Support

# of Open Positions: 1

Faculty/Service – Department: Career Centre

Campus: Desmarais Hall

Union Affiliation: SSUO

Date Posted: February 08, 2024

Closing Date: February 19, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: SSUO Grade 08

Salary Range: $60,700.00 – $76,672.00

About the Telfer School of Management
The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students,200 faculty members, over 100 staff members, and over 30,000 alumni.

At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.

Position Purpose

Reporting to the Supervisor, of the Career and Employment, the incumbent is responsible for developing, coordinating, and evaluating a variety of recurring and special projects within the Student Service Centre, and in particular the Career Centre, primarily related to student and employer programs, and the ongoing quality of student engagement and experience. Under the leadership of the Manager of the Career Centre, the Project Coordinator plans, coordinates, and executes on all aspects of an assigned project, working in collaboration with internal and external stakeholders in support of the Telfer School of Management objective to optimize the student and employer experience. Responsible for executing logistical activities related to the delivery of programs while developing and maintaining communication platforms and strategies.

Responsibilities

• Project Coordination: Under the leadership and guidance of a Manager, supports the project’s objectives and priorities, timelines, deliverables, and resource/budget requirements for a range of cyclical and special projects (e.g.: career centre program administration, logistics and communication to program participants) by performing a variety of coordination of activities.
• Coordinates activities, tasks and logistics associated with multiple approved project plans; monitors projects throughout all work steps and stages, ensuring timelines and deliverables are as per plan. Project plans may require the coordination of activities with multi-disciplinary teams, including managers, technical and skilled staff, volunteers, as well as external partners.
• Project Evaluation: Ensures project records are well-documented and maintained in order to optimize the efficiency of recurring projects and the execution of work plans. Evaluates and adjusts project activities based on feedback from participants and stakeholders. Maintains accurate records for key historical data, program metrics, and reporting to internal and external stakeholders.
• Community Engagement: Develops cooperative relationships and partnerships with internal and external service providers and community stakeholders to facilitate a range of activities in support of assigned projects and initiatives; attends program activities to understand needs and assess appropriate changes. Sources and maintains the School’s online career development software to facilitate work integrated learning activities (including, but not limited to, community service learning).
• Relationship coordination: Coordinates a variety of service contracts to ensure the successful completion of project activities, many of which are directed towards enhancing student and employer experience. Exercises a high level of diplomacy and discretion in all interactions
• Maintains documents for the Career Centre’s programs, including those related to internships, mentoring programs, and events and provides recommendations to ensure the Telfer School of Management remains competitive in attracting both students and employers, and to ensure a positive experience for all clients.
• Supervision: Supervises students as needed for project delivery and ensures their work complies with established standards and directives.

What you will bring:

• Postsecondary education at the university or college level (in a management program considered an asset),
• Three years related experience involving project or program management.
• Knowledge of the University’s policies, guidelines, and regulations regarding events.
• Effective problem-solving, communication and presentation skills.
• Excellent interpersonal skills, including the ability to develop and maintain positive relationships with a diverse clientele and ability to communicate with respect, tact and discretion.
• Ability to work independently and in a team.
• Excellent analytical, time management skills.
• Ability to develop key performance indicators.
• Demonstrated ability in all stages of the project processes, including initiating, planning, and executing.
• Experience in program evaluation and/ or research with demonstrated skills in qualitative and quantitative data collection, analysis, and knowledge dissemination.
• Ability to work outside normal working hours at peak times (have flexible hours)
• Bilingualism – French and English (oral and written) essential.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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