Administrative and Data Entry Clerk

Job title: Administrative and Data Entry Clerk

Company: Provincial Health Services Authority

Job description: Administrative and Data Entry Clerk

PHSA Corporate

Vancouver

Are you an organised person with strong secretarial skills? The Administrative and Data Entry Clerk performs clerical and secretarial duties to ensure our team runs smoothly.

What you’ll do

• Receive incoming specimens and requisitions and check for accuracy and completeness of information such as personal health number, name, date of birth and tests required. Contact physicians or labs for missing information and make necessary corrections.
• Enter patient data into computer systems, issue new patient identification number where required and identify duplicate record problems, obtain or clarify missing or questionable information, correct errors and omissions in patient demographic data and enter corrections into computer systems.
• Assemble and type a variety of material such as manuals, articles for publication, teaching materials, schedules, duty lists and rosters, reports, correspondence, and statistics from memoranda, e-mail, dictation or rough draft, as required.
• Set up and maintain department files and records such as patient files, laboratory reports, correspondence, inventories, billings and schedules.
• Answer telephone enquiries, take messages, and refer calls where appropriate.
• Search for and retrieve patient or department information from databases as requested.
• Sort and distribute incoming mail and process outgoing mail, including laboratory reports and correspondence.
• Compose and type routine memos and correspondence for approval and signature.
• Attend meetings, take minutes, transcribe, and distribute as requested.
• Assist the senior staff with research studies by maintaining statistics, bibliographies, formats, requests article reprints as requested.
• Input, edit, format, and merge data in word processing, databases and computer systems for patient records, inventory control, billing and scheduling as required.
• Schedule appointments for departmental staff and arrange meetings as requested. Make travel arrangements for departmental staff, if necessary. Complete travel and other expense claims for signatures.
• Maintain inventories of department office supplies to pre-determined levels, prepare purchasing requisitions for signature when necessary. Receive and distribute supplies by checking for correct documentation on incoming and outgoing goods and specimens and completing documentation when required, ensuring goods and specimens are distributed to the designated area and informing the appropriate staff, and reporting unusual situations to supervisor.
• Perform reception duties, and book and schedule patient appointments, as required.
• Perform other related duties as assigned.

What you bring

• Grade 12 and two year’s of recent related experience or an equivalent combination of education, training and experience
• Ability to keyboard at 45 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.

What’s in it for you

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
• Access to more than 2,000 in-house training programs.
• Enjoy a comprehensive benefits package, including municipal pension plan.
• 12 annual statutory holidays with generous vacation entitlement and accruement.
• Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job type Regular – Full time
Wage $22.54 per hour
Location Vancouver
Hours of work 0800-0900/1600-1700
Reference number 105814

What we do

Provincial Health Services Authority ( ) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs:

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.
Labor Agreement Facilities Subsector
Requisition # 105814-2353338
Work Site Cytogenetics, Vancouver
Job Type Regular, Full-Time
FTE 1
Hours of Work 0800-0900/1600-1700
Work Days Monday, Tuesday, Wednesday, Thursday, Friday
Expiry Date

Expected salary: $22.54 per hour

Location: Vancouver, BC

Job date: Thu, 25 Mar 2021 06:47:35 GMT