Administrative Assistant

Job title: Administrative Assistant

Company: PCL Construction

Job description: The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We’re a community of builders committed to building better communities. That’s why we’re always looking ahead, and not just to the next project or what’s next in our industry.

We’re also looking at what’s next for you and how we can help you build a career you’re proud of. We are seeking an experienced Administrative Assistant for our BC Region District office located in Richmond, BC.

As an Administrative Assistant for our BC Region, you will contribute to our team by:

• Providing accurate Word, Excel and Power Point support by composing and/or editing a variety of documents, spreadsheets, presentations, minutes, memoranda, contracts, and proposals.
• Arranging for catering, locations, distribution of information with respect to the event and any gifts or handouts for the event.
• Assisting with the creation of Health, Safety & Environmental Manuals for new construction projects
• Maintaining client and subtrade database of contact information
• Creating progress photo reports for various construction projects
• Booking travel and accommodation for Project Managers and Project Superintendents
• Assisting Project Managers and Estimators on various estimate submissions
• Assisting Project Managers with the creation of proposals for new construction opportunities
• Compiling and editing Operation and Maintenance Manuals for completed construction projects
• Developing and maintaining a well-organized filing system that permits easy reference and rapid retrieval of information.
• Assisting with the issuance of subcontracts, subcontract revisions as well as client contracts.
• Assisting with organizing meetings and/or special events
• Answering phones and takes messages for manager, department or team members.
• Creating and maintaining templates for forms, letters and tracking spreadsheets.
• Other duties as required.

Qualifications

What you will bring to the role:

• Technical certificate in office admin program.
• Minimum of 1-3 years’ experience in an administrative role.
• Intermediate skills in Word, Excel and Outlook.
• Ability to create, edit and format documents.
• Basic construction knowledge.
• Excellent verbal and written communication skills, proofreading and grammar.
• Self-management skills to plan, organize and prioritize tasks with conflicting deadlines.
• Service oriented approach internally and externally.
• Professionalism when dealing with PCL employees and external contacts.
• Knowledgeable in department/project specific software.
• Ability to act with discretion when handling confidential information.
• Ability to ask the right questions to the right people in order to find the answers as quickly as possible.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams. The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Should you require an accommodation during the application process, please contact us at with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

Expected salary:

Location: Richmond, BC

Job date: Sun, 28 Mar 2021 05:02:55 GMT