Administrative Assistant

February 6, 2021 Administrative

Job Overview

Job title: Administrative Assistant

Company: Engineers and Geoscientists BC

Job description: Engineers & Geoscientists British Columbia are currently searching for an Administrative Assistant to join our team in Burnaby for a 6-month contract.

The Administrative Assistant, Professional Practice is responsible for providing administrative support for the
Certified Professional Program and the Continuing Education Program. Responsibilities include triaging incoming
inquiries related to the programs, editing presentations and other documents, organizing and scheduling meetings, including set-up and tear down for these meetings, developing and distributing agendas and minutes, carrying out volunteer management requirements and following up on action items.

WHAT YOU WILL BE DOING

Schedule, organize and attend meetings. Prepare and distribute meeting agendas and minutes. Follow up on action items. Prepare volunteer postings and appointment/reappointment memos.
Liaise with committee members.
Provide administrative support to the Certified Professional Program Manager and various working groups.
Compile, format, and distribute materials for annual CP courses, exams, and update seminars. Maintain CP registry, update program records and documents.
Liaise with AIBC staff, city staff, CP course presenters and attendees.
Various department volunteer group meetings: Set-up, clean-up, and catering arrangements.
Miscellaneous tasks, including travel arrangements, updates to department pages on the website, prepare general correspondence and presentations, reconcile credit card statements and filing.
Other duties as assigned by management.

WHAT YOU BRING TO THE TABLE

The successful applicant will possess the following:

Completed a diploma in marketing, communications, business administration, or a related discipline; and
5 years of relevant work experience related to administration in an office environment

The position will require the successful candidate to demonstrate that they have:

Excellent communication skills, both written and verbal;
Proficiency in MS Office (Word, Excel) and database management (MRM/CRM)
Ability to work autonomously and take ownership of projects;
Strong attention to detail and accuracy;
Ability to work in a professional and collaborative environment;

WHAT’S IN IT FOR YOU?

Each member of our team enables us to deliver on our vision to be the innovative regulatory leader respected by the community and governments while striving for professional excellence through an engaged and supported membership. At Engineers and Geoscientists British Columbia we are committed to demonstrating our values of respect, team, integrity, accountability, professionalism, and innovation.

Engineers and Geoscientists BC offers contract employees a compensation package that includes a competitive salary, 8% of wages as pay-in-lieu of group benefits, and a flex day program for full-time employees that offers compressed workweeks.

WHO ARE WE?

Engineers and Geoscientists BC regulates and governs the professions of engineering and geoscience under the authority of the Engineers and Geoscientists Act.

The association is charged with protecting the public interest by setting and maintaining high academic, experience, and professional practice standards for over 37,000 registrants. Individuals licensed by Engineers and Geoscientists BC are the only persons permitted by law to undertake and assume responsibility for engineering and geoscience projects in BC.

We are a not-for-profit organization governed by a council of elected members, licensees, and government appointees. The council is accountable to the public through the Ministry of the Attorney General, under the Office of the Superintendent of Professional Governance, for both the governance and management of the association.

To learn more about our work please visit us at