Administrative Assistant – Clinical Networks

Job title: Administrative Assistant – Clinical Networks

Company: Nova Scotia Health Authority

Job description: Req ID: 106399
Location: Variable within Nova Scotia
Company: NSHA
Department: VP, Quality & System Performance
Type of Employment: Permanent Hourly FT (100% FTE) x 2 position(s)
Status: position
Posting Closing Date: 18-Apr-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community-based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Reporting to the Director, Clinical Networks, the Administrative Assistant is responsible for providing comprehensive administrative support to the Director(s) and Medical Co-Lead by effectively coordinating the day-to-day operation of the Director’s/Medical Co-Leads office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the executive assistants and administrative assistants within the portfolio and across the health authority. This position provides support to assigned networks, individuals, committees or working groups, as well as supports other members of policy and planning. This position works closely with the Executive Assistant to the VP, Quality and System Performance, Corporate / Zone Executive Assistants, and Administrative Assistant to the other Networks.

Qualifications

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• The Administrative Assistant requires a minimum of 5-7 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders. Excellent communication, interpersonal, prioritizing and organizational skills are required.
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.

Hours of Work

• Two permanent full-time positions; 75 hours biweekly

Please Note: This is a reposting; previous applicants need not reapply

Salary Information

$21.98 – $27.47 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date. Successful external applicants will be required to submit the below documents and assume any associated costs, as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

• Criminal Record Check
• Proof of education & training certifications
• Proof of any additional required qualification
• Valid Registration with the relevant licensing body
• Submission of immunization record along with health assessment documentation
• Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy. Only online applications are accepted.

Follow us on Facebook – https://www.facebook.com/NSHA.Recruitment/

Expected salary:

Location: Halifax, NS

Job date: Sun, 11 Apr 2021 22:20:49 GMT