Administrative Assistant – Environmental Services

Job title: Administrative Assistant – Environmental Services

Company: St. Michael’s Hospital – Unity Health Toronto

Job description: The primary role of the Administrative Assistant – Environmental Services, includes performing a broad range of essential administrative, secretarial and business support services for the department; providing word processing/typing services to meet the needs of the manager/department; maintaining responsibility for coordinating and scheduling appointments, in a timely manner; providing administrative support for small and/or medium size meetings; maintaining electronic and/or paper filing system; performing financial responsibilities, within scope of authority.

Duties and Responsibilities:

• Uses Microsoft application other relevant program to type and develop correspondence and other relevant documentation, including letters, memos, reports, invoices, abstracts, etc., often of a confidential nature to support the activities of the manager and the department;
• Liaises with internal and/or external parties to send out invitation for individual and/or committee meetings, advising of meeting time and date, to determine availability/confirm attendance, in a timely manner;
• Book meeting rooms;
• Order supplies / processes invoices for approval;
• Supports monitoring Care Track & report to Operational leaders for follow up;
• Payroll entry, prepares all schedules for the department;
• Liaise with all EVS, Portering and Linen staff;
• Answer telephone and action as needed;
• Schedules and confirms meetings/appointments; updates calendar with meeting/appointments information, in a timely manner;

Qualifications:

• Graduate of a recognized secretarial program or equivalent experience required.
• A minimum of three years recent and related administrative experience required.
• Accurate keyboarding of 50 wpm.
• Superior computer skills in Windows, Word, Power Point, and Excel required.
• Experience preparing weekly time sheets and staff and vacation schedules, an asset.
• Excellent communication skills, both verbal and written.
• Excellent organizational and problem solving skills, and attention to detail.
• Exceptional reception and telephone skills.
• Demonstrated ability to provide superior customer service.
• Proven ability to organize workload and work independently in a busy environment.
• Proven ability to set priorities.
• Willingness to perform other duties as assigned.
• Satisfactory attendance record.

Expected salary:

Location: Toronto, ON

Job date: Sun, 11 Apr 2021 22:55:15 GMT