Administrative Assistant I

Job title: Administrative Assistant I

Company: University Health Network

Job description: Job Posting# 871815

Position: Administrative Assistant I
Site: Princess Margaret Research Institute
Department: Medical Oncology and Hematology
Reports to: Manager, Division of Medical Oncology and Hematology
Pay Range: $20.65 – $25.82 per hour (Commensurate with experience and consistent with UHN Compensation Policy)
Hours: 17.5 hours per week
Status: Permanent Part-time

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant I in our Medical Oncology and Hematology department.

Transforming lives and communities through excellence in care, discovery and learning.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network. The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. Research across UHN’s five research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health. Find out about our purpose, values and principles here.

The Administrative Assistant I exercises moderate judgement and decision making to provide administrative services, including: email/phone communication, coordinating and maintaining electronic calendar/daily schedule; scheduling meetings and teleconferences; meeting participation (e.g. agenda/minute preparation and distribution); providing word processing/typing services to facilitate the production of documents/materials; organizing travel and hotel arrangements, itinerary planning, and follow up on travel and expense reimbursements; ensuring efficient office operations (e.g., ordering office/lab supplies, ensuring maintenance of office equipment); assisting with clinical research and grant related documents; maintenance of curriculum vitae; financial reimbursement processing and submission; invoice processing and monitoring against budget; developing, organizing and maintaining electronic and paper information; performing clerical support functions as required; performing cross-functional responsibilities as required; coordination with other administrative assistants and team members in the department, performing other duties consistent with the job classification, as assigned.

Qualifications:

• At minimum, Community College Diploma in General or Medical Office or equivalent Administration required
• At minimum, 1 year of experience working with health care providers and/or principal investigators as an administrative assistant preferably in health care required
• Experience working in medical office/hospital clinic preferred
• Excellent organizational and time management skills; attention to details
• Excellent interpersonal skills and demonstrated ability to work effectively, both independently and as a team member
• Excellent verbal and written communication skills
• Ability to effectively handle confidential matters and materials
• Ability to work well under pressure
• Computer proficiency required (Microsoft Word, PowerPoint, Outlook and Excel)
• Knowledge of administrative, organizational/office practices, procedures and standards

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

Posted Date: February 25 , 2021 Closing Date: March 18, 2021

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

Expected salary:

Location: Toronto, ON

Job date: Sat, 27 Feb 2021 23:30:38 GMT