Administrative Assistant III

Print Date: August 17, 2022
Job ID: 3118

Job Overview

Job title: Administrative Assistant III

Company: The Employment Solution

Job description: Details and Requirements :

Job Posting Title: Administrative Assistant III
Job Number: 9781
Contract term: February 15, 2020 – Dec 31, 2021 + extension
Location: Fort St. John, BC
Hours: This is a 40 hr per week 7AM-3PM at the office in FSJ
Hourly rate target: $18-$20/hr (staff contracting), up to $23/hr (incorporated contracting)

Description:

  • Perform general administrative duties in support of approximately 50 team members.
  • Act on behalf of the department in dispensing routine administrative information, and answering general administrative inquiries.
  • Manage logistics for major department functions and regular team training sessions (calendar invites, space booking, catering, etc).
  • Invoice coding and preparation of monthly Operating Cost variance for leadership team.
  • Preparing and submitting of personal expense reports for up to 50 personnel. Collect receipts and invoices for submittal to payroll.
  • Management of department email distribution groups.
  • Receive, handle and distribute departmental mail.
  • Manage access credentials for new and existing employees, as well as incoming visitors.
  • Onboarding and Offboarding of staff members, including building access credentials and IT systems access.
  • Order and maintain inventory of department office supplies, kitchen supplies, and coffee supplies.
  • Ensure proper filing of electronic, internal and off-site files in a timely manner consistent with office guidelines and maintain confidential employee documents and files.
  • Other related duties as assigned.

Required Experience:

  • Minimum of 3 years of directly related experience.
  • High School Diploma or equivalent GED.
  • Proficiency in the Microsoft suite of products: Powerpoint, Word, MS Teams knowledge (can train)
  • May be required to work overtime / May be ask

Expected salary:

Location: Fort St John, BC

Job date: Sat, 23 Jan 2021 06:19:03 GMT

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