Administrative Assistant to Managers

Job title: Administrative Assistant to Managers

Company:

Job description: Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities
Reporting to the Manager Rehabilitation Services and Orthopedic Assessment Clinic (OAC) Annapolis Valley, and the Manager Oncology & Ambulatory Care Programs Annapolis Valley,

The incumbent provides office managerial support to a Manager(s) within Nova Scotia Health. The incumbent functions as a primary point of contact for the Manager responding to general information requests related to the office, or referring calls to others as appropriate. Provides confidential administrative service with high quality of organizational and communication skills to assist and support the Manager in ensuring the effective and efficient operation of the office on a daily basis.

Qualifications
*Graduate of a recognized office administration program/business program/secretarial program required

*Three (3) to five (5) years of administrative experience OR a combination of equivalent education training, and experience

required

• Ability to use Microsoft Windows and all components of Microsoft Office

• Knowledge of computers is essential with proficiency in word processing, database management, SAP, SharePoint,

spreadsheet programs

• Demonstrated knowledge of NSH programs, functions and organizational structure

• Demonstrated planning, organizing, prioritizing and time management skills

• Demonstrated ability to communicate effectively both orally and in writing, including the ability to take and transcribe

minutes

• Demonstrated strong interpersonal skills including ability to work as a team member and ability to foster collaborative

relationships

• Demonstrated accountability, initiative, and ability to work independently

• Demonstrated attention to detail

• Demonstrated ability to synthesize information, problem solve and utilize good judgment in decision making

• Demonstrated ability to maintain confidentiality

• Demonstrated commitment to ongoing learning and professional development

• Commitment to promoting a culture that supports safety, ethical practices and organizational health

** A skills test will be included as part of the selection process

Hours of Work

• Permanent, full-time position; 75 hours bi-weekly

Salary Information
$20.2374 – $25.2968 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

• Criminal Record Check
• Proof of education & training certifications
• Proof of any additional required qualification
• Valid registration with the relevant licensing body
• Submission of immunization record along with health assessment documentation
• Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Management/Non Union bargaining unit – MGMT/NON-Union position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment.

Expected salary:

Location: Kentville, NS

Job date: Mon, 08 Feb 2021 07:53:02 GMT