Administrative Secretary – Community Program

Job title: Administrative Secretary – Community Program

Company: Winnipeg Regional Health Authority

Job description: Requisition ID: 231021

Position Number: 20042826

Posting End Date: April 16, 2021

City: Winnipeg

Site: Manitoba Adolescent Treatment Centre

Work Location: MATC

Department / Unit: Comm Child & Adolescent Treatment Serv

Job Stream: Non-Clinical

Union: MGEU-158

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days;Evenings

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $18.722, $19.283, $19.862, $20.458, $21.072, $21.704

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Program Manager, the incumbent is responsible for the provision of secretarial and administrative support services to the Manitoba Adolescent Treatment Centre. The incumbent will maintain a line of accountability to their assigned areas in matters relating to the day to day functions of the position. These functions are undertaken consistent with the Manitoba Adolescent Treatment Centre’s established philosophy, objectives, policies and procedures. This position requires the candidate to work one (1) day a week from 11:00am – 7:00pm.

Experience

Two years’ experience in a health/medical related environment * Experience with Dictaphone, medical transcription, and medical terminology preferred

• Proficiency in Microsoft Office, Word, Excel, PowerPoint, Databases
• Switchboard / reception experience

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Keyboarding speed of 50 wpm with excellent typing skills
• Demonstrated ability to prioritize and independently complete a variety of administrative duties
• Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas
• Demonstrated problem-solving skills essential
• Possess strong verbal and written communication skills
• Ability to function in a fast paced environment and work under pressure to meet deadlines
• Function in a team environment and maintain good working relationships
• Ability to maintain a high level of sensitive and confidential information

Physical Requirements

• Required to work one day a week from 11:00 am – 7:00pm

The Collective Agreement this position is covered under, is identified by the Union noted above. As a result of The Health Sector Bargaining Unit Review Act, the bargaining agent for this position may differ from the Union identified. In the event you have any questions, please contact your site Human Resources Department.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accomodations are available upon request during the assessment and selection process.

First Nations, Metis, and Inuit candidates are encouraged to apply.MATC is committed to providing an accessible workplace. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Expected salary:

Location: Winnipeg, MB

Job date: Sun, 11 Apr 2021 22:44:29 GMT