Administrative Support V

Job title: Administrative Support V

Company: Alberta Health Services

Job description: Your Opportunity:

The Administrative Support V plays an integral role within the Tuberculosis (TB) Clinic by providing clerical support in the planning, implementation and coordination of TB services within the Zone. This position is ideal for a dynamic, efficient and well-rounded individual who thrives in a fast paced environment dealing with competing priorities, multiple interruptions, short timelines, and high volume workload. As a member of the inter-professional team, the Admin Support V provides critical logistical support to the Clinic in areas such as: scheduling, payroll, supplies, finances. Another key responsibility of the Admin Support V role is to support the Clinic Manager in Human Resources functions including: job postings, interview logistics, RMS management, and all elements of onboarding. In addition, the Admin Support V provides administrative support to the Clinic Manager and Medical Director. The successful individual must be self-directed with a positive attitude and proven excellent organizational and communication skills. The Admin Support V reports to the Clinic Manager, Calgary TB Clinic. As the Administrative Support V, you will be a key team member in the operation of the Clinic, including: Staff scheduling. Payroll. Supplies inventory and ordering. Invoice processing. Staff recruitment functions. Staff and physician onboarding – (building access, staff rotations, drive/application access: iPHIS, eScheduler, Netcare, Meditech, PACS). Clinic statistics and reporting. Meeting coordination: scheduling, agendae, minutes, room bookings, telehealth support. Administrative support to the Clinic Manager and Medical Director.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support V
• Union: AUPE GSS
• Department: Tuberculosis Clinic
• Primary Location: Sunridge Professional Bldg
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 02-MAR-2021
• Employee Class: Regular Full Time
• Date Available: 29-MAR-2021
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $27.55
• Maximum Salary: $33.50
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration). Additional Required Qualifications:

Expertise and a minimum of 1 year experience working daily/weekly with: ESP, AHS Payroll. Demonstrated expertise in MS Office suite. Proven effective verbal and written communications skills. Strong interpersonal skills (exceptional customer service, strong team player, flexible, proven ability to work with multicultural and vulnerable populations). Demonstrated ability to thrive in a fast paced environment dealing with competing priorities, multiple interruptions, short timelines, and high volume workload. Demonstrated effectiveness in being a self-starter, independent, and in taking initiative. Advanced critical thinking, problem solving and decision making skills are required. Proven ability to learn and be proficient in new computer applications, including Electronic Medical Records. ** When applying please attach a separate resume and a cover letter to your online application. ** Preferred Qualifications:

Demonstrated expertise with AHS management systems: ePeople RMS (Recruitment Management System). Markview. Identity & Access Management. Purchasing. Demonstrated ability to work produce effective statistical reports. Proficiency in a language in addition to English is an asset.

Please note:

All postings close at 23:59 of the posting end date indicated.

Important:

Alberta Health Services (AHS) is committed to ensuring the safety of staff and patients and requires all NEW employees to provide a satisfactory criminal record check (CRC) and/or Vulnerable Sector Search(VSS) prior to the start of their employment. The CRC/VSS must be specific to the role at AHS and must be dated no more than 90 days prior to the date on your written offer from AHS.

Healthy Albertans. Healthy Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff and physicians who promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Expected salary:

Location: Calgary, AB

Job date: Fri, 26 Feb 2021 08:36:35 GMT