Analyst/Administrative Assistant

Job title: Analyst/Administrative Assistant

Company: Vancouver Coastal Health

Job description: Job Description

Job Title: Analyst/Administrative AssistantWork Site: HR – 601 W Broadway 10th flStatus:

Regular Full Time Reference#: 140288-skh

JOB SUMMARY:

Reporting to the Executive Director, Safety, Health and Wellness, the Analyst/Administrative Assistant, provides analytical support to the Safety, Health and Wellness team for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents utilizing various software and tools. As well, the Analyst/Administrative Assistant provides confidential administrative and secretarial assistance and research support to the Executive Director, Safety, Health and Wellness and to the Safety, Health and Wellness team. Maintains the Executive Director’s and management team’s appointment calendars, coordinates meetings, processes and prioritizes information, screens, triages and acts upon requests and inquiries, including confidential and sensitive information. Works independently and interfaces with other Executive Directors, Managers and staff at all levels of the organization. Effectively partners with other VCH departments such as the Decision Support team and liaises on behalf of the department with external agencies to coordinate the flow of information, keeping the Executive Director apprised of relevant issues and activities.

QUALIFICATIONS:

Diploma in a related program plus three to four (3-4) years’ recent, related experience in a complex health care environment with progressively more responsible secretarial and administrative positions supporting senior level management, experience in information analysis and benchmarking, or an equivalent combination of education, training and experience. Advanced computer skills in spreadsheet, database, graphics and word processing programs is required, e.g. Microsoft Excel, Access, PowerPoint, Word, and Visio.

• Employs expertise in the use of desktop computer applications to create a variety of documents, reports and presentations, and to maintain databases.
• Applies acquired skills and knowledge to efficiently and independently resolve administrative issues/problems.
• Effectively utilizes both verbal and written communication skills when providing advice or information or seeking/acquiring information.
• Optimizes departmental effectiveness and contributes to organizational success by applying excellent time management skills to prioritize and complete assignments and schedule activities.
• Practices diligence and care when maintaining, monitoring, calculating and summarizing data, records and budget information.

Please note that a resume is required to apply to this posting.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.

Expected salary:

Location: Vancouver, BC

Job date: Sun, 14 Feb 2021 23:22:02 GMT