Associate-Supervisor, Purchasing

Job title: Associate-Supervisor, Purchasing

Job description: Follow us on

Job Type: Employee

Duration in Months (for fixed-term jobs): N/A

Job Family: Procurement

# of Open Positions: 1

Faculty/Service – Department: Procurement

Campus: Roger Guindon Hall

Union Affiliation: SSUO

Date Posted: janvier 29, 2024

Closing Date: février 09, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: SSUO Grade 10

Salary Range: $75 743,00 – $95 678,00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:
Lead purchasing activities up to $100K, within the Business Unit, including acting as the resource person for planning and operations management. Manage client and vendor relationships and act as an ambassador of best practices, policies, and legislation related to their field.

In this role, your responsibilities will include:

• Purchasing Operations: Oversee all purchasing operations up to $100K for goods, services and equipment in compliance with laws and regulations, agreements, policies, research guidelines, Canadian tax and customs standards as well as business codes of conduct, limiting risks encountered by the unit with regards to purchasing and logistics activities. Troubleshoot unanticipated complications and implements creative solutions to ensure operational continuity.
• Warehousing: Manage the receiving and shipping of supplies and equipment. Monitor any delivery, installations and warranty, ensuring equipment tracking, and purchasing controls and requirements in collaboration with Facilities department. Is responsible for different types of inventories for supplies, assets life cycle and hazardous materials.
• Financial Operations: Identify inconsistencies and take appropriate corrective measures to ensure data integrity and compliance with applicable policies and provincial and federal laws.
• Reporting and Performance Tools: Provide a variety of reports to management in support of operational planning and continuous improvement. Maintain metrics and analyzes data to assess performance of the stock inventory and suppliers in order to implement improvements. Conduct various analyses to provide recommendations and forecasts to management and other members of the faculty on transactional volume, spend analysis and operational performance.
• Team Supervision: Hire, supervise and evaluate direct reports, and ensures that they have the training and tools needed to do their jobs efficiently and effectively. Complies with human resources management procedures and regulations. Determine priorities and provide guidance in the attainment of service, operations and individual objectives.
• Client Advisory Services: Act as a communication liaison between the department and all current or new faculty members and management for all purchasing activities. Ensure that accurate and clear information related to purchasing activities is consistently available and updated. Explain and interpret all applicable policies and procedures to improve operational efficiency and ensures compliance with the university regulations. Manage access to the different financial and inventory management systems. Participate in all projects related to purchasing and logistics on behalf of the unit.
• Policies and Procedures: Help develop and implement internal procedures and guidelines pertaining to the purchasing and logistics processes.

What you will bring:

Essential Qualifications

• Supply Chain Management Diploma, Certification, or minimum of 5 years of demonstrated experience in a similar role.
• Minimum of 3 years of experience in customer service.
• Minimum of 2 years of significant experience in supervision

Other Skills and Competencies

• Knowledge of procurement principles and practices
• Knowledge of University procurement policies and procedures, and of procurement legislation
• Knowledge of tax and customs legislation and regulations
• Ability to work under pressure and adapt to shifting priorities
• Experience purchasing supplies and scientific equipment an asset
• Knowledge of rules and practices in the safe transportation and handling of dangerous goods an asset
• Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset
• Experience interpreting, explaining, and applying policies and regulations
• Excellent communication, interpersonal and customer service skills
• Experience using computer systems and software
• Bilingualism – English and French (oral and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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