Clerk, Building Design & Construction (9-MONTH CONTRACT)

Job title: Clerk, Building Design & Construction (9-MONTH CONTRACT)

Job description: JOB TITLE: CLERK, BUILDING DESIGN & CONSTRUCTION

DEPARTMENT: Public Works & Engineering

POSTING NUMBER: 105659

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Temporary 09-months

HOURS OF WORK: 35-hour workweek

LOCATION: Hybrid Model – when working onsite, you will report to the location of 8 NELSON ST W

SALARY GRADE: 5

STARTING SALARY: $932.05 per week

JOB TYPE: Union

POSTING DATE: October 03, 2023

CLOSING DATE: October 17, 2023

AREA OF RESPONSIBILITY:

Reporting to the Manager, Building Design & Construction, provides frontline administrative and customer service support to meet the needs of the Building Design and Construction Division.

• Provides administrative support to the Building Design and Construction Division.
• Responds to internal and external inquiries, ensuring a high level of customer service.
• Maintains the Division’s filing system, ensuring records retention procedures are adhered to.
• Coordinates, prepares and processes staff payroll and mileage claims, invoices, cheque requisitions, transfer journals, recoveries, purchase requisitions and work orders.
• Arranges meetings for Divisional staff; preparing and distributing meeting agendas and minutes to attendees.
• Generates, maintains and distributes various reports utilizing multiple Corporate databases.
• Monitors, tracks and maintains an inventory of supplies and equipment, including office, personal protective equipment, cameras etc.; sourcing vendors and costing where required.
• Arranges service calls to repair equipment.
• Coordinates and tracks Divisional reports on route to council and committee.
• Assists Divisional staff with the preparation of presentation materials.
• Processes MasterCard reconciliations; ensuring accurate and timely completion and submission.
• Receives and plots AutoCAD files using the Divisional plotters and packages and distributes large construction drawings.
• Participates on various Divisional committees.
• Performs other similar and related duties as assigned.

SELECTION CRITERIA:

• High School (Grade 12) graduation plus an additional program of over one (1) and up to two (2) years in Office Administration – Executive or equivalent.
• Over one (1) year, up to and including two (2) years of related experience.
• Working knowledge of Microsoft Office Suite, Visio, Auto CAD, Photoshop and PeopleSoft.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Ability to work independently or as part of a team.

**Various tests and/or exams may be administered as part of the selection criteria.

Alternate formats will be provided upon request.

Interview: Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.

If this opportunity matches your interest and experience, please apply online quoting reference #105659 by October 17, 2023 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

Click Here to Apply

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