Construction Project Administrator

Job title: Construction Project Administrator

Job description: Job Summary: The Construction Project Administrator is a vital member of our construction team, responsible for providing administrative support to construction projects. This role requires exceptional organizational and communication skills, as well as a keen eye for detail. The Construction Project Administrator will play a key role in ensuring the smooth and efficient operation of construction projects, from initiation to completion.

Key Responsibilities:

• Document Management:

• Maintain organized project files, ensuring all documentation is complete, accurate, and up-to-date.
• Prepare, review, and distribute project-related documents such as contracts, permits, and change orders.
• Assist in document control and version tracking.
• Communication:

• Serve as a central point of contact for project-related communication between team members, subcontractors, and clients.
• Schedule and organize project meetings, take meeting minutes, and distribute relevant information.
• Facilitate the flow of information among various stakeholders.
• Scheduling and Coordination:

• Assist in the development and maintenance of project schedules.
• Coordinate with subcontractors and suppliers to ensure timely delivery of materials and equipment.
• Monitor project progress and update key stakeholders on milestones and delays.
• Budget and Financial Support:

• Assist in budget tracking and expense management.
• Prepare purchase orders, track invoices, and assist in cost control efforts.
• Support the procurement process by obtaining quotes and negotiating with suppliers.
• Compliance and Permitting:

• Ensure that all necessary permits and licenses are obtained and maintained throughout the project.
• Maintain compliance with safety and environmental regulations.
• Quality Assurance:

• Assist in the implementation of quality control procedures.
• Participate in the inspection and verification of work to ensure compliance with project specifications.
• Reporting:

• Generate and distribute regular reports on project status, budget, and performance indicators.
• Provide data and information for project evaluations and post-project analysis.

Qualifications:

• Bachelor’s degree in Business Administration, Construction Management, or related field preferred.
• Previous experience in project administration or a construction-related role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software (e.g., Microsoft Project, Primavera, Procore) is a plus.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and the ability to work under pressure.
• Knowledge of construction processes and terminology is preferred.
• Willingness to learn and adapt to new tools and technologies.

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