Disbursements Administrator

Job title: Disbursements Administrator

Company: Ritchie Bros

Job description: Move, Build, Grow your career!

As the premier global asset management and disposition company, Ritchie Bros. helps thousands of people around the world buy and sell heavy equipment, trucks, and other assets every month. With our multiple onsite and online selling platforms and commitment to first-class customer service, Ritchie Bros. is trusted worldwide for making buying and selling easy, efficient, fair, and transparent. If you’re an innovator with an entrepreneurial spirit, we want you to join our growing team – employed in a wide variety of positions from sales to operations to corporate functions –as we transform the global used equipment market.

Join us on our journey and move forward with us, build your success, and grow your career.

We’re looking for a Disbursements Administrator (6 Month Term) who will be based in Burnaby, B.C.

The Opportunity:

The Disbursements Administrator is responsible for high volume processing of settlements for assets transacted under various Ritchie Bros. channels for Australia and New Zealand markets. This role’s primary objective is to provide superb customer service to internal and external customers through the timely settlement of transactions while adhering to contractual obligations, internal policy, and Sarbanes Oxley (SOX) controls.

In this role you’ll:

• Upload of sale data and balance of commission and Gross Transactional Value (GTV)
• Storage of reports required for Settlements processing following naming and organizational convention
• GST compliance: adjustment of GST for exempt sellers – foreign and unregistered
• Duty Tax compliance: ensure collection of duty tax on applicable imported lots
• Month End: reconciliation liability accounts – subledger to GL
• Outstanding settlements: investigate, communicate, and escalate to ensure resolution
• Follow-up reports: produce and distribute post-sale checklists and delayed files report
• Process of settlement statement:

• verify statement agrees with contractual obligations
• ensure accurate input of recovery expenses
• ensure accurate payable names and amounts
• ensure accurate processing of post-sale adjustments
• Process of at-risk files:

• apply correct level of authorizations
• follow guidelines to meet additional requirements
• ensure accurate coding and allocation per corporate guidelines
• Process of payments:

• Complete required reconciliations prior to issuing payments per SOX controls
• Utilize pre-set guidelines to code invoices to the general ledger (GL)
• Run batch payments of electronic transfers and wire payments to consignors, lien holders and suppliers in a timely manner

Actively support the RB Unreserved Commitment to Safety: to send everyone home, every day, the way they came to work, by taking personal responsibility for your safety and safety of your team, co-workers and customers.

Here’s what you bring:

• 1-3 years of experience working in an office environment
• Enrolled or about to enroll in an accounting program
• Accounts Payable and/or Accounts Receivable experience is an asset
• Experience working with ERP systems
• Proficiency with Office package
• Excellent verbal and written communication skills in English
• Proven commitment to providing excellent customer service
• Excellent interpersonal skills and ability to build relationships
• Outstanding analytical and problem-solving skills
• Organized, detailed-oriented and able to multi-task in a fast-paced environment
• Excellent time management skills and the ability to manage competing priorities
• Self-motivated and able to work unsupervised
• A solid work ethic, without sacrificing your sense of humor or your ability to have fun on the job.

This job will require you to:

• Be responsible to perform outlined tasks with minimal supervision
• Promptly acknowledge and resolve customer’s inquiries
• Collaborate with AR, AP, Operations to ensure customer satisfaction
• Follow organizational guidelines to store documentation to support paperless process
• Assist with month end closing and reporting as needed
• Perform other accounting administrative duties as required
• Flexible and willing to work varied hours and occasional overtime hours.

What We Offer:

Our success is built on the drive and dedication of our people. As we grow around the globe, there will be many opportunities to advance your career – we’ve proven this throughout our 60+ years in business. And, we’ll take care of you along the way. Here’s how:

Base salary + paid overtime

A multi-award winning LEED gold certified facility, in an exceptional park-like setting, featuring:

A subsidized, multi-award winning childcare centre

A subsidized cafeteria, dry cleaning services, and free parking

A workout facility, featuring advanced gym equipment, bike room, shower and changing facilities, and nutrition and fitness programs

Proximity to miles of Fraser River walking paths, plus shops, restaurants and services.

To get an idea of what our auctions are like, you can check out some auction videos on YouTube right here:

Want to learn more about the company? Visit our , or connect with us today through or .

Established in 1958, Ritchie Bros. (NYSE and TSX: RBA) is a global asset management and disposition company, offering customers end-to-end solutions for buying and selling used heavy equipment, trucks and other assets. Operating in a multitude of sectors, including construction, transportation, agriculture, energy, oil and gas, mining, and forestry, the company’s selling channels include: , the world’s largest industrial auctioneer offers live auction events with online bidding; , an online marketplace with featured weekly auctions and providing its exclusive IronClad Assurance® equipment condition certification; , an online marketplace offering multiple price and timing options; , a leading European online equipment listing service; and , offering privately negotiated sales. The company also offers sector-specific solutions including , , , and Cat® auctions, plus equipment financing and leasing through . For more information about the unprecedented choice provided by Ritchie Bros., visit .

Ritchie Bros. is an equal opportunity employer and ensures nondiscrimination in all activities in accordance with all applicable laws. This position is open to all qualified applicants who are legally entitled to work in the country in which this job is located. Candidate selection is made by Talent Acquisition. Only electronic applications can be accepted. No agency calls, please.

Location: Burnaby, BC

Job date: Sun, 25 Apr 2021 01:21:19 GMT