Event Lead(s)

Job title: Event Lead(s)

Job description: Job Description:

NOTE: This competition is limited to internal NAIT staff only.

The Conference and Event Services team is looking for 4 highly skilled, energetic and innovative individuals to deliver consistent, world-class experiences to students, staff, and industry within our new centralized events model. If you have a passion for exemplary service, love interacting with people, value collaborative teamwork, and appreciate excellence in event outcomes, we welcome and encourage your application.

NAIT is proud to be named one of for 11 consecutive years. We are also a proud partner of the and . Learn more about NAIT’s commitment to equity, diversity and inclusion at . NAIT has adopted our first to serve and empower NAIT communities. We are committed to fostering an environment where all people feel safe, valued and included. Our commitment is rooted in our promises and values – the starting point of our journey to create meaningful change.

Key Responsibilities:

• Produce and execute a variety of events supporting the strategic objectives of the assigned portfolio to streamline contracts, systems, processes and people.
• Maintain professional contact with key client leads to ensure plans represent vision and strategic outcomes.
• Provide event-specific organization, administration and supervision.
• Manage all event details either independently or through others including marketing/digital communications, virtual event platform selection and programming, event speakers, planning meetings, gifts, invitation and hospitality procurement, event registration and RSVP management.
• Work with Events Operations team to coordinate logistics & services (virtual event platform, room bookings, food/beverage, photography, audio visual/lighting requirements, decor, parking, custodial support, set up/tear down schedule, facility clean up).
• Lead the management of designated administrative projects, functions and processes to ensure business success, which may include developing and implementing sales plans, collaborating with NAIT administrative areas, developing systems to manage timelines and costs/budget, understand and be able to manipulate event software and associated virtual platforms, and prepare annual portfolio budget.
• Develop Events’ standardized processes for scheduling, communicating and “post-mortem” evaluation, including arranging meetings, project requests, presentations, activities and client follow-up.
• Prepare professional client communication documents including letters and invoices, and appropriately resolve client concerns.

Skills & Abilities:

• Strong leadership skills, strong knowledge of event planning principles, strong business acumen strong team skills and strong knowledge of virtual event platforms and support.
• Highly developed communication and interpersonal skills (formal/informal) with multiple individuals and groups.
• Strong time management skills to meet objectives and/or deadlines including competing timelines.
• Problem-solving skills – ability to analyze information and resolve given knowledge of departmental policies/expectations and NAIT processes/policies.
• Intermediate to advanced computer knowledge and processing skills.
• Knowledge of table service etiquette, room layout principles and effective scheduling.
• Knowledge of HACCP, AGLC Regulations, Food Safety Standards, food presentation techniques.
• Must be able to lift to 50 lbs.
• Must be available to work evenings and weekends as required.

Qualifications:

• Related Post-Secondary Diploma required. Business Diploma and/or Event Management certificate preferred
• Minimum of 5 yrs related experience required. Minimum of 2-3 years directly related experience (hospitality, banquets, events etc.) preferred
• Demonstrated experience in successful event planning and execution.
• Demonstrated coordination/leadership experience with the ability to lead productive meetings, committees, and projects successfully.
• Experience working in a post-secondary institution considered an asset
• Project management certificate or courses considered an asset.
• Valid Driver’s license required.

Application: Candidates must submit an application that includes both a cover letter and resume

Remuneration: $2028.10 – $2727.36 Bi-weekly (based on 0.8 FTE or 29 hours per week), plus a comprehensive benefits package or
$1521.08 – $2045.52 Bi-weekly (based on 0.6 FTE or 21.75 hours per week), plus a comprehensive benefits package.

(Classification – AUPE Coordinator II).

This position is covered by the AUPE (Alberta Union of Provincial Employees) Collective Agreement.

Note: Successful candidates may have the opportunity to work a modified FTE/weekly schedule while campus activity is limited due to the COVID-19 pandemic.

Thank you for your application however only those selected for an interview will be contacted.

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from World Education Services or the International Qualifications Assessment Service (IQAS) –

PLEASE NOTE: Alberta’s post-secondary institutions are working together and taking a coordinated approach to ensure safety on our campuses for students, staff, contractors and visitors this fall, and beyond. The safety of our large, diverse communities has been our top consideration when making both short-term and long-term plans throughout the pandemic. NAIT has joined other post-secondary institutions in the province to introduce a vaccine mandate and require proof of vaccination. We are introducing the following enhancements to our campus safety measures:

• All employees, regardless of their work location will be required to be fully vaccinated against COVID-19 or have an approved accommodation.
• Everyone coming to NAIT campuses, including students, staff, contractors and visitors, will be required to be fully vaccinated against COVID-19.
• Everyone coming to NAIT campuses will be required to provide proof of vaccination.
• Rapid testing will not be accepted as an alternative to vaccination, except for campus community members who cannot be vaccinated based on medical or other protected grounds outlined in the Alberta Human Rights Act.

You can find the latest information on NAIT’s response to COVID-19 at

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