Events Specialist

Job title: Events Specialist

Job description: Date Posted: 10/16/2023

Req ID: 34453

Faculty/Division: Faculty of Arts & Science

Department: Schwartz Reisman Inst for Tech & Society

Campus: St. George (Downtown Toronto)

Position Number: 00055707

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Schwartz Reisman Institute for Technology and Society is a highly specialized research, policy and solutions initiative at the University of Toronto that draws on world-class research expertise across multiple academic divisions; regional, national, and international academic partners; and commercial and community organizations and translates research into concrete solutions and policy guidance. We see that the world is in the midst of a massive technological revolution. Artificial intelligence, biotech and other emerging technologies are remaking entire industries and rewiring the way we live, work and organize society. Technology is even challenging our conception of what it means to be human. And it’s all happening at breakneck speed.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Facultyreflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Under the supervision of the Associate Director, Marketing and Communications, the Events Specialist will be responsible for conceptualizing, organizing, executing, and evaluating a range of both virtual and in-person professional events for the Schwartz Reisman Institute for Technology and Society. Representing the institute, they will be responsible for successfully working with both internal and external stakeholders, throughout all stages of the event cycle. The Events Specialist will evaluate the institute’s event needs and make strategic recommendations on event concepts. The incumbent will also collaborate on appropriate marketing and communication plans to best support event promotions. In addition, the Events Specialist will support all aspects of event operations and management, not limited to, determining requirements such as determining appropriate venues, on-site supervision, event direction, managing and recommending technology for both virtual and hybrid events, and writing comprehensive manuals and guides on events logistics.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the .

Your responsibilities will include:

• Building and strengthening relationships with stakeholders and partners of strategic importance
• Conceptualizing, organizing and executing event activities.
• Implementing plans and process improvements for events and related activities.
• Conducting post-event evaluation, analysis and recommendations for changes.
• Developing marketing/communications strategies that support fundraising campaigns and programs.
• Monitoring accounts for a project and/or program.
• Directing the activities of casual staff.

Essential Qualifications:

• A Bachelor’s Degree, or an acceptable equivalent combination of education and experience.
• Minimum 5 years of recent and related experience successfully conceptualizing, organizing, and executing professional events, preferably in a University or relevant industry setting.
• Experience directing activities of events staff.
• Experience managing event accounts including preparing invoices, tracking income and expenditures, making minor purchases, and preparing financial summaries.
• Demonstrated experience conducting post-event evaluations, analysis and reporting.
• Experience developing compelling communications/marketing strategies and content, including print, digital, and social media, to increase event outreach and engagement.
• Experience working with stakeholders of strategic importance in creating and implementing events.
• Experience creating and maintaining knowledge bases, event manuals, process documentation and checklists.
• Exceptional writing, editing, and oral communication skills and proficiency in communicating and engaging effectively with a wide range of constituencies.
• Strong project management skills to achieve results, track and escalate issues to leadership, and to meet critical timelines in collaboration with stakeholders.
• Proven organizational skills, ability to adapt to constantly changing priorities, manage multiple projects concurrently, and complete work in required time frames.
• Strong computer skills including MS Office, InDesign, Photoshop, Squarespace, Mailchimp, Airtable or equivalent.

Assets (Nonessential):

• Experience with live streaming and virtual event technologies (such as Zoom, YouTube, StreamYard, Wirecast or similar).
• Certification or diploma in communications or event management.
• Working knowledge of emerging trends in advanced technologies, including applicable topics in academic research and policy discourse.

To be successful in this role you will be:

• Approachable
• Cooperative
• Diligent
• Organized
• Proactive

Closing Date: 10/25/2023, 11:59PM ET

Employee Group: USW

Appointment Type: Budget – Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 — $78,308 with an annual step progression to a maximum of $100,144. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Communication/Media/Public Relations

Recruiter: Daniel Hoverd

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

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