Executive Assistant

Job title: Executive Assistant

Job description: This position provides essential administrative support to the President and CEO, the Executive Leadership Team, and the Board of Directors, and is based out of our Canadian facility. The role is integral to maintaining administrative efficiency and smooth operation within the organization’s top management levels. The successful candidate will be responsible for a wide array of tasks, facilitating effective daily operations and offering support across various departments.Supervisor’s Title

President & CEO

Location

Hybrid – In office work from Vancouver, BC

Compensation

$77,300 to $92,700 Annual Compensation based on experience (OT Eligible Position)

Who we are

Our Purpose is to help people enjoy a better life and communities thrive. Corix has been building, operating, and maintaining water, wastewater, electric, gas and sustainable energy utility infrastructure for many years across Canada and the U.S. Our vision is to be the preferred utility delivering co-created solutions our customers want. Throughout our history, we have helped communities to grow and thrive by implementing safe and efficient infrastructure solutions that meet their unique needs. At Corix our values are safety, integrity, excellence, and connection.

The Corix team has an opportunity for an Executive Assistant based out of Vancouver, BC with the ability to work hybrid remote. This position provides essential administrative support to the President and CEO, the Executive Leadership Team, and the Board of Directors, and is based out of our Canadian facility. The role is integral to maintaining administrative efficiency and smooth operation within the organization’s top management levels. The successful candidate will be responsible for a wide array of tasks, facilitating effective daily operations and offering support across various departments.

Please Note: This is a 1-year contract to cover a leave of absence.

What you’ll do

• Manages and maintains executives’ schedules, appointments, and travel arrangements.
• Prepares and edits correspondence, communications, presentations, and other documents.
• Monitors, screens, responds to, and distributes incoming communications.
• Coordinates project related tasks including contract preparation and document management.
• Maintains a safe, secure, and legal work environment with a high degree of discretion and confidentiality.
• Arranges and co-ordinates board and committee meetings, leadership meetings, events, and attending to logistics of meetings, including catering and technology requirements.
• Banking operations: including oversight of various bank functions such as completing bank compliance documents, retrieving data for daily and annual reports.
• Transaction processing: intercompany and external wire transactions, assist in revolver borrowing tracking and notices,
• Bill management and expense reporting; oversees bill payments, expense reports.
• Tax filling support; provides assistance in preparing and submitting filings and payments as needed.
• Maintain general office functions, including office supply inventory and ordering, office maintenance requirements, and act as a liaison with the building management on any suite needs (e.g. carpet cleaning, light fixture replacement, office temperature, etc.).
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments such as the payroll department and Executives as needed.

What you bring

Experience and Education

• 5 years related experience preferred
• High School Diploma

Knowledge, Skills, and Abilities

• Exceptional attention to detail
• Communication and interpersonal skills
• Ability to conduct research and create reports or presentations.
• Time management
• Ability to learn quickly.
• Ability to handle sensitive information with discretion.
• Basic computer and office equipment skills
• Ability to work in a fast-paced environment.
• Knowledge and experience in payroll processes including understanding of payroll legislation and compliance.
• Previous experience supporting senior executives and board members is highly desirable.

Life at Corix

• Paid Time off and Holidays: We offer 15 days of vacation and 12 paid holidays.
• Extended Health Benefits: We offer our employees extended health and dental coverage that is flexible to meet your unique needs. This can include chiropractic, massages or therapy
• Employee Assistance Program (EAP): EAP is readily available to new employees on Day 1, giving you access to resources pertaining to confidential support services. Some examples include mental health, relationship/marital conflicts, and legal and financial issues
• Sick Hours: We offer 15 sick days that you start accruing on day 1 to ensure that you are taking care of your wellbeing without having to worry about getting paid
• Flexible Work: We are flexible when it comes to meeting your needs in terms of work location. We welcome flexible work options to support your needs
• RRSP Program: We believe in investing in your future. We match your RRSP contributions up to 5%.
• Technology in the Workplace: Access to most recent computer applications like Microsoft Suite, Video Conferencing tools and utilizing tablet, laptop and/or mobile device
• Grow at Corix: If you are interested in further developing your skillset within the role, we offer tuition reimbursements for any certification/licensing/self-development that you would like to explore.
• Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization.

Management maintains the right to assign or reassign duties and responsibilities at any time.

Corix Group of Companies is an E-Verify participating employer.

People Focused and Inclusive Culture

We attract and develop connected, high performing people of diverse background, ethnicities and experiences, who achieve their goals in alignment with our purpose, vision, and values. Creating an inclusive and respectful work environment where everyone is included and able to do their best work and feel as though they belong.

Corix is committed to providing an inclusive and accessible candidate experience. Accommodations are available upon request. We thank all candidates for their interest; however, only those shortlisted will be contacted.

Additional Comments

If you possess these skills and qualifications, we invite you to apply online in confidence at www.corix.com .

We thank all candidates for their interest; however, only those shortlisted will be contacted. No telephone calls or recruitment agencies will be accepted. Corix is committed to providing an inclusive and accessible candidate experience. Accommodations available upon request

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