Forms Coordinator – Health Information Services

Job title: Forms Coordinator – Health Information Services

Job description: Req ID: 115226
Location: Provincial Zone, Halifax Infirmary Robie Street Entrance – QEII
Company: NSHA
Department: IMIM HIS Business Oper& Projects Teams
Type of Employment: Hourly FT long-assignment (100% FTE) x 1 position(s)
Union Status: NSGEU
Posting Closing Date: 7-Jul-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Reporting to the IM/IT HIS Business Operations Leader, the HIS Forms Coordinator (FC) provides application expertise and acts as the primary contact point for the intake of provincial health record forms. The FC ensures that existing NS Health form process standards are consistently applied and maintained across the province.

Specific responsibilities include:

• • Coordination of the receipt of all incoming forms on the SharePoint site, follow up to phone calls and emails related to revisions and deletions

• Reviewing forms for accuracy and consistency of application to ensure all mandatory information sections are completed
• Education of Clinical users on new form development and education affecting various zones/sites across the province
• Updating SharePoint site to ensure requestor receives update of form status electronically
• Responsible to ensure consistency in the application of NS Health form development standards for health record form design
• Updating packet request to assist clinical services in improving timeliness of the availability of clinical documentation forms

Qualifications

• Grade 12 plus graduation from a recognized one year secretarial or office administration course
• Minimum of 2 years previous related experience in an administrative/healthcare setting required
• Medical terminology course an asset
• Experience working with system applications (SharePoint, Internet/Intranet, email) is required
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Powerpoint, Access) is required
• Excellent interpersonal skills to interact with all levels of contacting, including peers, senior management, frontline staff, vendors and end users
• High level of organizational skills, accuracy and attention to detail
• Public speaking ability considered a strong asset
• Ability to prioritize multiple tasks and requests at once
• Ability to provide education to users on the use and function of forms submitted via SharePoint
• Excellent problem solving skills, particularly with technical issues (troubleshooting, developing solutions)
• Ability to maintain a high level confidentiality is required
• Competencies in other languages an asset, French preferred

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Long Assignment Full-time Position; 70 Hours Bi-weekly

Beginning July 12, 2021 with an expected end date of July 30, 2022

Dates are subject to change

Salary Information

HIS Forms Coordinator (Clerk E)

$21.7301 – $24.3127 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

• Criminal Record Check
• Proof of education & training certifications
• Proof of any additional required qualification
• Valid registration with the relevant licensing body
• Submission of immunization record along with health assessment documentation
• Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit – NSGEU position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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