Health Records Clerk – Health Information Services
Job Overview
Job title: Health Records Clerk – Health Information Services
Company: Nova Scotia Health Authority
Job description: Req ID: 105512
Location: Eastern Zone, St. Martha’s Regional Hospital
Company: NSHA
Department: IMIT HIS Health Records SMRH
Type of Employment: Permanent Hourly PT (70% FTE) x 1 position(s)
Union Status: Admin Professionals CUPE
Posting Closing Date: 18-Feb-21
Applications are accepted until 11:59 PM on the Closing Date.
Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.
Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.
Responsibilities
The incumbent will perform clerical procedures related to chart processing control. Schedule will be evening shifts with the possibility of weekend and holiday shift coverage. Specific duties can include:
- Process inpatient admissions, day surgery and outpatient records ensuring that charts are received in the department in an appropriate time
- Prepare, scan and verify outpatient, inpatient and day surgery records to continuously create and support the Enterprise Medical Record (EMR) and the Electronic Health Record (EChart)
- Incumbent utilizes NShIS
- Maintain appropriate registers and distribute to appropriate agencies as required
- Maintain chart control procedures to ensure accurate chart retrieval/maintenance
- Maintain the accuracy of the Master Patient Index (MPI) in Meditech
- Provide excellent client service in a fast-paced, deadline-driven environment
- Maintain confidentiality of all communications, written and verbal
- Process all types of patient/client documentation
- Provide assistance to physicians as required for chart completion
- Receive and process telephone inquiries
Qualifications
- Grade 12 plus successful completion of a one year secretarial or business program, or 1 year recent clerical/secretarial experience required
- Medical Terminology course
- Proficient keyboarding skills with clear demonstrated knowledge of Windows
- Good interpersonal and communication skills – a high degree of tact, judgment, and confidentiality
- Ability to work independently, assess situations and seek resolution if possible, in accordance with hospital policies and procedures
- Ability to work in an area with frequent interruptions
- Experience with scanning and archiving process is an asset
- Incumbent will be required to pass a written skills test and interview process
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Hours of Work
- Permanent part-time (70%) position; 49 hours biweekly
- Schedule may include weekend coverage
- Schedule may also include evening shifts
- Schedule may require break coverage for switchboard staff for weekend shifts
- Possible coverage at other Eastern zone sites
Salary Information
$20.0857 – $21.9045 hourly
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.
Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.
- Criminal Record Check
- Proof of education & training certifications
- Proof of any additional required qualification
- Valid registration with the relevant licensing body
- Submission of immunization record along with health assessment documentation
- Proof of SIN number
Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit – CUPE position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.
Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.
Follow us on Facebook –
Job Segment: Medical, Clerical, Counseling, Public Health, EMR, Healthcare, Administrative
Expected salary:
Location: Antigonish, NS
Job date: Sat, 06 Feb 2021 06:09:11 GMT