Indexing Registration Clerk – Health Information Services

Job title: Indexing Registration Clerk – Health Information Services

Job description: Req ID: 119651
Location: Central Zone, Cobequid Community Health Centre
Company: NSHA
Department: IMIT HIS Admitting & Registration CZ
Type of Employment: Hourly FT long-assignment (100% FTE) x 1 position(s)
Union Status: NSGEU
Posting Closing Date: 29-Sep-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Reporting to the Assistant Managers of Health Information Services, the Indexing Registration Clerk (IRC) is responsible for the accurate and efficient pre-registration/registration of inpatients and/or outpatients, registration for emergency patients in STAR and EDIS systems, the ordering of diagnostic tests, utilizing one or more enterprise systems, (STAR, Millennium, PHS) according to Nova Scotia Health Authority’s policies. The IRC will assist patients by providing directional assistance to clinic areas. Also responsible for the daily reconciliation and data quality activities. The IRC minimizes duplicate records and overlap entries and performs data integrity activities. The IRC is responsible for ensuring that all patient records and loose documents are prepared, scanned, indexed and released into OneContent based on established policies and procedures. The HIS department operates 7 days a week.

Qualifications

• Grade XII plus one year related experience OR graduate of a recognized one year office, admin, or business course
• Medical Terminology course considered an asset
• Experience using OneContent is preferred
• Demonstrated knowledge of Department of Health/Canadian Institute of Health Information requirements an asset
• Previous Health Care experience of preferred
• Proven ability to organize workload independently, meet timelines and deadlines
• Knowledge of various computer software programs
• Strong communication and interpersonal skills and the ability to communicate effectively with staff, other professionals, patients and families
• Accuracy and attention to detail
• Excellent computer and keyboarding skills
• Ability to function independently as well as a team member
• Competencies in other languages an asset, French

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

**A skills test will be administered as part of the selection process**

Hours of Work

Full-time (100%) long-assignment; 70.00 hours bi-weekly.

With an anticipated start date of October 17, 2021 and an expected end date of October 17, 2022 (approximately 12 months).

These dates are approximate and may be subject to change.

Salary Information

Indexing Registration Clerk B (OFF104):

$20.09 – $21.91 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

• Criminal Record Check
• Proof of education & training certifications
• Proof of any additional required qualification
• Valid registration with the relevant licensing body
• Submission of immunization record along with health assessment documentation
• Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit – NSGEU position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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