Lead Coordinator, Marketing, Communications, and Events

Job title: Lead Coordinator, Marketing, Communications, and Events

Job description: Follow us on

Job Type: Employee

Duration in Months (for fixed-term jobs): 24

Job Family: Event Management

# of Open Positions: 1

Faculty/Service – Department: Public Policy, Research and Outreach

Campus: Main Campus

Union Affiliation: N/A

Date Posted: February 05, 2024

Closing Date: February 16, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 17

Salary Grade: Non-Union Grade NC6 – 35 hrs

Salary Range: $68,472.00 – $83,354.00

The Office of the Vice-President, Research and Innovation sets the strategic direction and oversees the administration of the University of Ottawa’s research enterprise, including funding, equipment and facilities, international collaborations, partnerships and business development.

Position Purpose

Provides experienced marketing, communications and events support for the Office of the Director, Public Policy Research and Outreach (OPPRO) to further University objectives with respect to public policy impact and engagement, including with respect to the Alex Trebek Forum for Dialogue and in areas related, but not limited to: marketing, communication, media relations, events and other related initiatives.

Specific Accountabilities

• In collaboration with the Director, Public Policy Research and Outreach, develops and implements a marketing, communications and events strategy to advance university objectives with respect to public policy impact and engagement, including within the framework of the Alex Trebek Forum for Dialogue.
• Plans, develops and manages the production of bilingual content of printed, online and verbal marketing and engagement materials in an omni-channel environment as required (e.g. via social media, digital, web, video, interviews, podcasts, and publication channels). Leverages content developed by content creators and provides advice on the use of graphic components (e.g. infographics). Identifies potential stories and looks for opportunities to increase engagement and interactions with key personas from research, university, government, industry and the public.
• Supports University objectives with respect to public policy impact and engagement and communicates important information regarding university and research engagement and activities relating to public policy to external and internal audiences. Meets translation requirements and reviews content while ensuring quality and consistency with the University of Ottawa standards.
• Serves as the primary marketing and communications point of contact for public policy researchers, including building productive and positive relationships with clients while maintaining an in-depth understanding of their research, culture, and communications and marketing, needs. Nurtures these relationships by providing exceptional client service and advice. Maintains or exceeds service levels as established by client service agreements.

Knowledge, Experience and Skills

• Post-secondary (or college) diploma in marketing, communications, journalism or a related discipline
• Three years’ work experience in a similar role
• Knowledge of public relations, communications, marketing and events activities.
• Experience in organizing special events and events logistics
• Experience and knowledge using computer systems and software such as word processing, databases, presentation software, spreadsheets, design software
• Knowledge of online communications and integrated communications strategies
• Knowledge of software and computer programs including Microsoft Office 2007, Adobe Creative Suite CS6 or higher (InDesign, Illustrator and Photoshop) and CMS platforms (Drupal and others)
• Tact, diplomacy, creativity, strong interpersonal and organizational skills, initiative
• Bilingualism required (English and French), oral and written

*This position may be eligible for a telework arrangement. Learn more about our telework guidelines

#LI-Hybrid

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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