Product Evaluation & Standard Corporate (PESC) Coordinator

Job title: Product Evaluation & Standard Corporate (PESC) Coordinator

Company: Trillium Health Partners

Job description: Job Description

Position: Product Evaluation & Standard Corporate (PESC) Coordinator

File#: 2021-21602

Role Level: Temporary Full-Time (x1) Approx. 12 Months

Dept./Health System: Finance Department – Mississauga Hospital

Posted: May 27, 2021

Application Deadline: Posted until filled

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission: A New Kind of Health Care for a Healthier Community

When we set out to build our vision and future, we connected with our community – patients, families, visitors, physicians, staff and volunteers. The foundational goals of our new strategic plan – quality, access and sustainability – anchor everything we do. Our mission for a new kind of health care is built on an inter-connected system of care organized around patients – inside and outside the hospital.

At THP, we are relentless in providing high quality, compassionate care to our communities and take great pride in fostering an inclusive and accessible environment and we are all accountable for contributing to a healthy, safe and respectful environment for healing and promoting excellence in patient care though advancing patient and staff safety. If you are passionate about what you do, motivated to improve the health of the community, committed to excellence, quality and patient safety we would like you to join our Better Together team!

Position Summary:

The PESC Coordinator will work directly with the Hospital Compliance Procurement Lead, Shared Services West (SSW), Clinical Departments, Clinical Educators, and applicable Hospital Committees (e.g. PESC, PESC – OR, various Implementation Task forces) within THP to provide hands-on assistance, and expertise on clinical and technical matters related to:

• New product evaluations – including but not limited to: (1) clinical needs assessments (2) impact analysis, (3) contract compliance, and (4) associated clinical trials;
• Identification and maximization of savings opportunities through standardization and other operational optimization work;
• Contract commitment, compliance and vendor management;
• Inter-site coordination related to Strategic Sourcing/RFP/Product Conversion processes in active collaboration and partnership with SSW;
• Logistics management for all hospital departments (i.e. partnering with SSW in backorder situations, etc.)

This individual will act as an on-site resource supporting end users with their supply chain and reporting needs as well as assisting with contract management and RFP processes within Trillium Health Partners (THP) in partnership and collaboration with Share Services West (SSW).

This role will also be responsible for providing support to Hospital Areas for out-of-scope strategic sourcing and procurement requirements abiding by the Broader Public Sector Supply Chain Guidelines. The Coordinator will build strong and effective on-site relationships with THP internal customers, as well as assisting SSW to effectively provide best customer service to THP.

Key Qualifications:

• Successful completion of a Degree or Diploma in a related discipline from a recognized University or Community College
• Previous supervisory experience preferred
• Previous experience in a health care/ hospital environment would be an asset
• Experience with Meditech Materials Management module and related Procurement and Accounts Payable processes; as well as management of supply chain activities via involvement with Shared Service Organizations (SSOs) or Group Purchasing Organizations (GPOs)
• Clinical knowledge/professional practice understanding of a wide variety of products (consumables and reusable) and capital equipment used within a healthcare environment
• Experience in performing analytics using Microsoft Excel and developing presentation materials using Microsoft Power Point

Responsibilities, Skills, and Knowledge:

Solid Project Management skills

• Demonstrate initiative, excellent organization skills, adaptability, and the ability to prioritize conflicting demands and multi-tasking within tight deadlines.
• Results oriented with the ability to complete a project from initiation to a sustainable end state.
• Strong attention to detail and effective negotiation skills to resolve on-site issues.
• Self-directed and the ability to maintain effective momentum during change and with minimal supervision.
• Facilitate review of Healthpro contract samples with clinical end-users to ensure all pre-qualified vendors are clinically acceptable prior to commitment.
• Assist and plan for multi-department conversions of products/equipment by establishing a conversion plan prior to the start of any conversion.
• Create viable work plans with specific deliverables that report quarterly how successfully the conversions/standardizations or dedicated substitute efforts are progressing.
• Schedule and coordinate stakeholders, events, and activities related to standardization/conversion processes and procedures.

Strong Change Management skills

• Demonstrated leadership.
• Ability to differentiate between a clinically relevant vs. change management objection re: a product/equipment change from an end user perspective.
• Effective decision-making.
• Ability to function under a great deal of pressure and demonstrate discretion, integrity and fair mindedness.
• Provide and/or facilitate hands-on support and training for all employees impacted for SSW processes, systems and reporting tools.
• Provide day to day support for THP staff and work with SSW to achieve all service level agreements where applicable and meet operational needs.

Excellent Communication and Listening Skills

• Strong customer service approach with readily available and continuous support on a daily basis to end users.
• Ability to deal with difficult or emotional people and situations.
• Strong interpersonal and communication skills (written and verbal).
• Ability to resolve conflicts appropriately while maintaining effective working relationships and promoting a team based approach.

Leadership Skills

• In collaboration with SSW, Proactively identify opportunities for product standardization/consolidation, and contract compliance in the Hospital to lower overall total costs.
• Contribute to strategic and transactional management of supply chain functions at THP with SSW encompassing sourcing, purchasing, logistics, and data management.
• Provide support and leadership with the Corporate and OR sub-committees on efficient and effective strategic sourcing, and contract management to ensure evaluation and standardization of products to maximize financial opportunities.
• Review, evaluate, and analyze variations in consumption (among departments, physicians, procedures) and identified the economic impact and added value that may be attainable within the context of the Hospitals’ established priorities and available financial resources.
• Act as an active liaison with other PESC Coordinators in the Region to share best practices and compare practices and information.

Refined Critical Thinking/Problem Solving, Analytical, and Computer Skills

• Understanding of internal controls and risk management.
• In support of decision-making within the program (i.e. re: product evaluation/operational crisis situations) – able to identify knowledge gaps and/or isolate root causes within specific situations, make appropriate inquiries, perform relevant analytics/assessments, and ultimately develop options and recommendations
• Inquisitive and comfortable to respectfully challenge status quo in the spirit of continuous improvement and achieving relevant program goals
• Microsoft Office skills (Excel, PowerPoint, Outlook, Word)
• Familiarity with large, complex organizational-wide HIS systems (i.e. Meditech Material Management module) and how to effectively use available clinical and financial data
• Familiarity with Surgical Information systems would be an asset, but not required

Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.

To pursue this career opportunity, please visit our website:

Trillium Health Partners is an equal opportunity employer committed to fostering a healthy, safe and respectful environment for healing, based on our values compassion, excellence and courage. To be Better Together, we commit to fostering a respectful workplace culture that promotes a safe and supportive environment for everyone who provides care, supports caregiving, receives care or visits the hospital.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

We thank all those who apply but only those selected for further consideration will be contacted.

Expected salary:

Location: Toronto, ON – Mississauga, ON

Job date: Sat, 29 May 2021 05:26:22 GMT