Production Coordinator, Marketing Operations (1-Year Mat Leave)

Job title: Production Coordinator, Marketing Operations (1-Year Mat Leave)

Job description: Company Description

At Maple Leaf Sports & Entertainment Partnership (MLSE), we are committed to creating an inclusive workplace that is representative of our community and where all employees feel they belong and can reach their full potential. We are Canada’s preeminent leader in delivering top quality sport and entertainment experiences and one of North America’s leading providers of exceptional fan experiences. We are the parent company of the National Hockey League’s Toronto Maple Leafs, the National Basketball Association’s Toronto Raptors, Major League Soccer’s Toronto FC, the Canadian Football League’s Toronto Argonauts and development teams with the Toronto Marlies (American Hockey League), Raptors 905 (NBA G League), Toronto FC II (MLS NEXT Pro League) and Raptors Uprising Gaming Club, the Toronto Raptors Esports franchise in the NBA 2K League.

MLSE owns and/or operates all the venues our teams play and train in, including Scotiabank Arena, BMO Field, Coca-Cola Coliseum, Ford Performance Centre, BMO Training Ground, and OVO Athletic Centre. We also provide fans in Toronto with incredible live music and entertainment events, as well as exceptional culinary experiences through our restaurants (e11even and RS) and clubs (Hot Stove Club, ScotiaClub and Platinum Club). Through MLSE Foundation, we have invested more than $45 million into Ontario communities since 2009 and with MLSE LaunchPad, we provide a place where youth facing barriers use sport to recognize and reach their potential.

We achieve all of this through our Common Purpose – to unite and empower our employees to create extraordinary moments for our fans and each other. Come be a part of the team.

Job Description

In this role, you are integral in keeping productions flowing smoothly and effectively, coordinating multiple projects, and meeting deadlines in a fast-paced environment supporting our marketing and communications department. You will provide administrative support to the Production Manager by making production purchases and reconciling expenses in a timely manner, creating invoice purchase order requisitions, supporting the team with entry, distribution and archival of vendor contracts, booking meetings with necessary collaborators to keep production on track, and support with production process updates. Supporting productions with various duties including but not limited to, location/set scouts, catering requests, waivers, insurance, and supporting in booking travel as assigned.

To be successful in this role, you need to be highly organized and detail oriented. You pride yourself in accomplishing tasks quickly and efficiently. You are agile and can adapt to time-sensitive requests on the fly. You are a creative self-starter with an ongoing awareness and responsiveness to client satisfaction with the ability to coordinate multiple projects across internal MLSE departments, meeting deadlines in a fast-paced environment.

Responsibilities

• Creation and distribution of all production contracts & communication with vendors prior to shoots commencing
• New Vendor registration and onboarding
• Coordinate all approved production purchases (Set décor, props, catering, etc.) while obtaining necessary information including receipts and documentation, production information and business purpose to reconcile in a timely manner within Concur
• Communication between Internal and External Stakeholders, including document distribution
• Creating Invoice Purchase Order Requisitions (Crew Invoices and Company Invoices) through Oracle
• To manage travel, accommodations, and per diems for the team
• Calendar Updates – Production and Post Production through Airtable and Outlook
• Production Process Updates (Ongoing)
• Contract input for all vendors across GP projects; track contracts from brief through to archival
• Project invoice submissions and tracking
• Visibility and organization of MLSE Vehicle fleet sign outs through trackers in Airtable
• Schedule courier services when required
• To attend all department meetings for all projects

Qualifications

Note: Before reviewing the qualifications listed below, we want you to know that we understand you may not meet all the qualifications described and have other relevant expertise and experience. We invite you to please share this with us in the “Message to the Hiring Manager” section of our online application.

• Experience and understanding of video production with multiple styles of content capture, including commercial, social media, and a focus on client-driven and branded content campaigns
• Organization and poise with video production business administration tasks
• Ability to coordinate multiple projects and meet deadlines in a fast-paced environment
• Effective verbal and written communication skills, and an open mind to collaborate.
• Confident in gathering feedback and communicating solutions
• A creative self-starter with an ongoing awareness and responsiveness to client satisfaction
• Proficiency with Microsoft Office software and systems
• Flexibility to work evenings and weekends as required.
• Ability to assess scope of work and troubleshoot quickly, and take hands on action as needed
• Adaptability: MLSE is a constantly growing and changing environment, and while processes are required, a fluid approach and willingness to change according to corporate priorities and transitions is essential.

Additional Information

Apply by: November 10th, 2023

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Maple Leaf Sports & Entertainment Partnership will provide reasonable accommodation for qualified individuals with disabilities in the job application process. If you have difficulty using our online application system and you need an accommodation due to a disability, please email . Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

Click Here to Apply

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