Residence Facilities Clerk II

Job title: Residence Facilities Clerk II

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Job Details

Residence Facilities Clerk II – (992566.7)

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Organizational Unit

University of Victoria -> Student Affairs -> Residence Services

Posting Close Date

24 July 2022

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$3,971.00 – $4,090.00

Additional Posting Information:

N/A

Salary posted reflects full FTE (will be prorated for part time)

Classification

Clerk/PB8

Hours of Work

Monday to Friday, 8:30 am – 4:30 pm

Employee Group:

CUPE 951 – Regular

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The Hiring Committee will begin shortlisting candidates the week of July 25th, with interviews being scheduled soon after.

Job Summary

In support of the overall goals of Residence Services, a unit within the division of Student Affairs, the Residence Facilities Clerk II, provides administrative support to the Associate Director, as well as supporting scheduling, timesheet, payroll and leave information within Residence Facilities.

This position is responsible for monitoring and reporting Residence Facilities project and department expenses, and contributes to the determination of the annual department budgets. The Clerk will develop and maintain a high level of expertise in a wide range of university processes in other departments in order to support the Associate Director in financial reporting and accounting, hiring practices, and other clerical functions. The Clerk will create spreadsheets to track and maintain records in a variety of data. The Clerk may provide assistance to other residence services departments in regards to clerical or other duties as required.

Job Requirements

Skills:

• Advanced-level clerical, administrative and computer skills, including extensive experience with spreadsheets, word processing and database software.
• Accurate mathematical skills; ability to organize and communicate numerical data.
• Strong administrative and accounting clerical skills.
• Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, and with University and external stakeholders.
• Strong writing and editing skills.
• Ability to produce clear concise financial reports using Excel.
• Ability to provide clear, concise and complete oral and written information at a level appropriate to the audience, while maintaining confidentiality.
• Ability to work to and meet deadlines.
• Ability to independently organize, prioritize and manage workload while taking into consideration changing priorities, deadlines, volume or work and available resources.
• Ability to identify problems, refer to applicable policies and procedures, identify options and solutions.
• Excellent service skills; ability to respond to issues and complaints from students and parents with tact and diplomacy.
• Demonstrated good judgment and decision-making skills.

Specialized Knowledge/Education:

• High school graduation.
• Strong experience in using Excel, payroll and accounting systems.
• Knowledge of facilities and maintenance, operations, including health and safety issues
• Post-secondary courses in business, office administration or a related field considered an asset.
• Project Management or Construction accounting experience is considered an asset.
• Experience in UVic accounting systems (FAST, Banner) and procedures is considered an asset.

Experience:

• 3 to 5 years of advanced-level clerical/administrative support.
• Experience using Microsoft Office Suite (Word, Excel, Outlook), SharePoint, Adobe Pro and database software such as Banner and FAST with efficiency, accuracy and attention to detail.
• Experience providing service to a wide variety of clients in occasionally emergency or complex situations.
• Experience in higher education or institutional environment an asset.

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of

Read our full equity statement here:

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact:

Click Here to Apply

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