Secretary I – Primary Health Care

February 17, 2021 Health

Job Overview

Job title: Secretary I – Primary Health Care

Company: Nova Scotia Health Authority

Job description: Req ID: 106087
Location: Western Zone, Chester Community Clinic
Company: NSHA
Department: PHC WZ LQ FP Chester
Type of Employment: Permanent Hourly PT (60% FTE) x 1 position(s)
Union Status: Admin Professionals NSGEU
Posting Closing Date: 19-Feb-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Reporting to the Health Services Manager, the Secretary is responsible for duties relating to the day-to-day administration of the Clinic. Responsibilities include but are not limited to:

Perform general reception duties, including telephone contact with public and staff
Receive and responds to inquires and requests, both on the phone and in person, exercising sound judgment, courtesy and confidentiality
Complete client bookings and registrations for collaborative team clinics
Book clinic dates in collaboration with the collaborative practice teams
Ensures complete and accurate billing for the practice
Organize patient charts, picks up charts from health records and completes transcription related to patient care
Perform general clerical duties such as filing, photocopying and maintaining sufficient inventory of supplies
Provide program assistance which may include brochure development, planning and coordination of launches, educational sessions and other special events as related to various projects
Transcribe and distribute minutes of various committees and working groups as requested by management team
Assist with the planning and organization of various meetings as requested by management team
Collect data, performs data entry and maintains other relevant information as required by NShIS, Electronic Medical Record (EMR)and generates statistical reports as required
Assist with tracking expenditures through the organization of expenses in excel documents as requested
Work with minimal supervision, using sound judgment to make decisions
Responsible to hold in confidence all matters pertaining to clients, staff and the NP Service

Qualifications

Grade XII required
Graduate of a recognized office administration program
Certificate in medical terminology
One year recent experience in office administration
Typing speed of at least 40 words per minute with accuracy
Computer literacy including demonstrated skills in EMR, Word, Excel and Publisher
Background in health care preferred
Demonstrated good attendance in current and past employment
Demonstrates an awareness of organizational and community needs
Physical capabilities to perform the duties of the position
Competencies in other languages an asset, French preferred

Please Note: Candidates will not be considered for an interview if applications are incomplete or are missing information. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Hours of Work

Permanent Part Time 60%; 42 hours bi-weekly

Salary Information

$20.1591 – $21.9861 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit – NSGEU position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.