Surface Vessel Program Clerk – Part-Time

Job title: Surface Vessel Program Clerk – Part-Time

Job description: Job Description:

This position provides administrative support for the surface vessel programs including the Minor Warship and Auxiliary Vessels (MWAV) Programs and the Halifax Class Work Period (HCWP) Contract. The position is a part time, unionized role.

Note: Due to business needs, this position is required to be fully on-site based at Victoria Shipyards – Victoria, BC – 825 Admirals Road

What you’ll do

• Designs and produces multiple reports from BI or E1 as requested by management.
• Provides clerical support for bid submissions.
• Provides updates to the master copy of all specifications for a project by incorporating new, revised and cancelled specifications. Builds cover sheets for work instructions and combines with the vital data for distribution to the shop floor.
• Provides project financial and status reports, labour reports including actual to estimated comparisons and general tracking spreadsheets for management, as requested.
• Enters MWAV labour and material budgets in E1 and supervises costs using Excel, E1 and SharePoint.
• Provides MWAV Project Manager with administration support.
• First point of contact relating to MWAV contractual administration (Internal/External).
• Supports the close out of open MWAV POs with outstanding material.
• Generates MWAV work instructions/packages.
• Supports the waste disposal process through validation of PO requirements to vendor procurement documents.
• Monitors, distributes and files to the program-based email folders.
• Supports the office workflow, server folder maintenance and SharePoint maintenance as the need arises.
• Takes and distributes minutes at various internal and client-based meetings as requested.
• Assists other VSL departments and accepts other duties as required.

What you’ll bring

• Grade 12.
• 3-5 years office experience.
• Diploma or equivalent in office administration.
• 40 wpm keyboarding.
• Proficient with MS Office Suite.
• Knowledge of bookkeeping and main level accounting.
• Strong oral and written communications skills.
• Strong attention to detail, problem solving and analytical skills.
• Ability to work under pressure while being adaptable to change.
• Proven ability to multi-task and prioritize.
• Work with minimal direction.
• Good judgement and reasoning skills.
• Sound knowledge of shipyard practices is an asset.
• Excellent knowledge of the English language, verbal and written.
• Ability to uphold company policies.

About us:

Seaspan Shipyards: Seaspan Shipyards is one of North America’s most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life-cycle maintenance work for Canada’s Coast Guard and Navy as well as commercial vessels including cruise-ships and deep-sea vessels. Seaspan Shipyards operations include Vancouver Shipyards, Vancouver Drydock and Victoria Shipyards.

To learn more, visit our website:

About Us: Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities. Furthermore, we are committed to providing an inclusive and accessible environment. If you require reasonable accommodation during the recruitment process, please let us know, and we will work with you to support your request.

About the Team:

Seaspan Shipyards is one of North America’s most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life-cycle maintenance work for Canada’s Coast Guard and Navy as well as commercial vessels including cruise-ships and deep-sea vessels. Seaspan Shipyards operations include Vancouver Shipyards, Vancouver Drydock and Victoria Shipyards.

To learn more, visit our website:

Click Here to Apply

Source: