Administrative Secretary

Job title: Administrative Secretary

Job description: Requisition ID: 267485

Posting End Date: Open Until Filled

City: Winnipeg

Site: Shared Health

Department / Unit: COVID 19 Resource Float Pool

Job Stream: Non-Clinical

Union: SH Exempt-OT

Anticipated Start Date: ASAP

FTE: Casual

Anticipated Shift: Days, Evenings, Nights, Weekends

Daily Hours Worked: 7.5

Annual Base Hours: 1950

Join provincial efforts in the fight against COVID-19!!!

In response to the COVID-19 pandemic, a number of our departments across the province will require additional staffing to support our staff against COVID-19; while continuing to provide the best possible health care services to Manitobans.

Manitoba recognizes the hard work and dedication of our front-line health care providers and we are looking for additional experienced health care providers to offer support during these unprecedented and challenging times, to help provincial efforts to prevent and control the spread of COVID-19.

Position Overview

Reporting to the Manager, the incumbent acts as a receptionist, handling inquires and redirecting as appropriate. Duties include: Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes. Typing, formatting and proofreading a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand written notes, dictaphone or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.

Experience

• Two years directly related experience.
• Experience scheduling and coordinating meetings.
• Ability to record and prepare minutes and agendas.
• Previous healthcare experience would be an asset.
• Experience with email and computerized calendars.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba standards, required.
• Formal training in applied office skills is required.
• A combination of education and experience may be considered.

Qualifications and Skills

• Typing speed 50 wpm.
• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.

Physical Requirements

• Required to work for long periods of time at a computer.

Salary commensurate with education and qualifications.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Click Here to Apply

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