Administrative Assistant

Job title: Administrative Assistant

Job description: Our client is looking for a temporary Administrative Assistant to join their team on a part time basis. This position will be for 3 days per week and 4 hours per day, preferably Tuesdays, Thursdays & Fridays.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Contract Details:

April 14 & 15 (training), April 18 – May 9

Responsibilities:

• Field inbound communications – Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling – Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources – Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors – Act as point person for office guests.
• Communicate policies and procedures – Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations – Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

The employer is following all COVID-19 vaccination protocols as recommended by the Public Health Order.

If you are interested in this part time Administrative Assistant position in Port Moody, please apply here now!

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