ADMINISTRATIVE COORDINATOR

Job title: ADMINISTRATIVE COORDINATOR

Job description: SUMMARY
This is a unique opportunity to get involved in the arts community in a new way. In this position, you provide primary administrative and management support to local and regional arts councils in the province of Ontario, enriching their ability to strengthen the arts and encourage artists in their communities. This new, collaborative organization brings together arts councils from all across Ontario to share information and best practices, advance their skills and knowledge, and build their capacity to develop and cultivate the arts sector.
Your administrative experience, project management expertise and passion for the arts will be a good fit with this group of dynamic and committed arts leaders.
Be part of the arts in a new way!

COMPENSATION
Salary: $30/hour 10 hours a week, for a 1-year contract

ABOUT AACO
The Alliance of Arts Councils of Ontario (AACO) is a newly formed association of municipal and regional arts councils, artists networks, and community-based culture councils. Founded in 2020, it provides professional support, knowledge sharing, information and other resources to its members, advocates on behalf of its members and the artists and arts organizations that they serve, and provides recommendations on government policy and programs at both the federal and provincial level. AACO is dedicated to building a strong, sustainable, inclusive and responsive arts environment in the province of Ontario.

ABOUT THE POSITION
The Alliance of Arts Councils of Ontario (AACO) Administrative Coordinator provides practical organizational support and administrative management to AACO.
Reporting to the AACO Co-Chairs, the Coordinator manages and ensures the effective planning and delivery of monthly AACO meetings, sub-committee meetings and task forces, internal communications (newsletters, policy and procedure memos, etc.), documentation of meetings and reports.
They coordinate research and professional development activities for AACO members that support AACO in achieving its strategic priorities, goals and objectives.
The Administrative Coordinator attends monthly membership and planning meetings, and manages social media as directed by AACO.

Key Responsibilities
Proper management and development of important records such as meeting minutes, agendas, articles of incorporation, by-laws, committee terms of reference, governance protocols etc.
Ensuring that important correspondence is brought to the Board’s attention, drafting correspondence, and managing membership lists and mailings
Coordinating initiatives including: managing subcommittees, working on draft proposals and information briefs, and ensuring timely submission of documents to multiple stakeholders
Recruiting and delivering professional development speakers/workshops as required
Supporting the Board, including tracking of Board terms, managing the Board calendar, organizing timely elections, etc.
Supporting the process to incorporate AACO and apply for charitable status, acquiring insurance, and managing important filing deadlines

Requirements: QUALIFICATIONS

Education / Experience Requirements
University Degree or College Diploma, or equivalent work experience in the arts or arts management and communications, particularly in the not-for-profit sector

​Knowledge, Skills and Abilities
Outstanding knowledge and understanding of the not-for-profit arts sector in Ontario, its challenges and opportunities, and the roles of arts councils in the province
Familiarity with the structure, purpose, and programs of AACO
Ability to use and proficiency in, Microsoft Office Suite, Excel, and Google Drive, social media platforms including FB, Instagram and Twitter, email programs like Mail Chimp/Constant Contact, and basic web site maintenance and updating
Demonstrated ability in relationship building, teamwork, and fostering partnerships
Demonstrated ability to plan and organize communications campaigns, with the ability to adhere to deadlines
Demonstrated ability to write engaging and persuasive content
Ability to prioritize and execute multiple tasks to timely and effective completion
Ability to conduct membership surveys and provide analysis

Additional Info: WORKING CONDITIONS
Professional development budget/ accessibility budget available for staff.
Flexible work schedule
Remote work

APPLICATIONS
AACO values, deeply appreciates, and prioritizes applications from members of equity-seeking and underrepresented groups, including those who self-identify as: First Nations, Inuit, Métis, persons with disabilities, Deaf and hard-of-hearing persons, 2SLGBTQ+, Black, and People of Colour.
AACO is an equal opportunity employer. Our work is guided by principles of diversity, equity, and inclusion, respect for artists, engagement, and collaboration.

Click Here to Apply

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