Administrative Assistant

Job title: Administrative Assistant

Job description: Job Description:

M-F 830 start

POSITION OVERVIEW:
Provide professional administrative skills and strong organizational and communication skills to support the company’s senior leadership team.

ESSENTIAL JOB DUTIES / RESPONSIBILITIES

• Calendar management, planning and scheduling; prioritize meetings and manage scheduling conflicts
• Email management and organization, screening, flagging, and responding when appropriate on

behalf of the Managing Director (MD)

• Coordinate travel/hotel/car arrangements, reservations, and corporate functions
• Prepare and submit expenses on behalf of MD
• Database and file management for all contacts, contracts, and relevant documents
• Maintain detailed meeting notes and follow up with appropriate stakeholders as required
• Provide high level assistance to ad-hoc requests, projects and presentations as needed from MD
• Compile and maintain a variety of daily, weekly, monthly and year end reports
• Other administrative work and ad-hoc tasks as required

Disclaimer: This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

QUALIFICATIONS:

• High school diploma, required
• Bachelor’s Degree, preferred
• Two years’ work experience in Administration, required
• Strong organization skills
• Professional communication skills (written and verbal)
• Excellent spelling, punctuation/ English grammar skills
• Strong capabilities in the MS Office Suite including Outlook, Word, Excel, PowerPoint and Teams
• Knowledge of office equipment (fax, printer, phone)
• High attention to detail
• Demonstrated ability to handle confidential information
• A flexible, adaptable approach with a high level of responsiveness to business needs

WORKING CONDITIONS:

• Occasional travel within the GTA may be required
• Hours may vary due to operational need

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