Administrative Support III

Job title: Administrative Support III

Job description: Your Opportunity:

This position is required to be on site at Wetaskiwin Community Health Centre and is not a remote working opportunity. Reporting to the Area Coordinator and Manager of Community Administrative Support Services (CASS), this position supports community health programs (i.e. Public Health, Home Care, Allied Health, Children’s Rehab Services) operating at the Wetaskiwin Community Health Centre by: maintaining client records, database entries and file management systems; handling procurement functions and maintaining inventories, tracking systems and providing information to management upon request; providing all aspects of reception and registration services to clients (as a backup) while also supporting management, staff and the public; accepting payments and performing accounting tasks; contacting clients, booking appointments and responding to queries; communicating, exchanging, seeking and reporting information; providing administrative support to the office; acting as a resource to management and staff. This position requires a strong presence of computer knowledge and skills, good knowledge of policies and procedures for Alberta Health Services community-based programs and support services.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Community Administrative Support Services
• Primary Location: Wetaskiwin Mall
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 19-AUG-2022
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 29-AUG-2022
• Temporary End Date: 31-MAR-2023
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $22.79
• Maximum Salary: $27.69
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent. Additional Required Qualifications:

The applicant must have: A post-secondary Business, Office Administration or Unit Clerk Diploma/Certificate required or a combination of education and applicable experience suitable to the Employer. Demonstrated accuracy and proficiency in intermediate computer and keyboarding skills; minimum 40 wpm required. Test will be administered. Demonstrated proficiency in working with Word, Excel, Outlook Calendar bookings and other Windows Office Suite programs required. Test will be administered. Two years practical office experience. Ability to work collaboratively with managers and staff from the various departments. Examples of exceptional customer service approach with staff, management, clients and the public with both internal staff services and public service examples. Examples of being a self-directed individual with strong interpersonal skills. Examples showing willingness and ability to adapt to new situations and changes. Willingness to learn new data systems as implemented. Ability to exercise judgment, professionalism, diplomacy and discretion and maintain confidentiality at all times. Ability to work effectively within a team approach or independently in a fast-paced, multi-task environment. Ability to cope under pressure, deal with stress effectively and demonstrate strong problem-solving skills with setting priorities to work productively and in a well-organized manner. Ability to continuously wear a medical mask. Preferred Qualifications:

Familiarity with Netcare, CPSM & Grand and Toy supply requisitioning systems and community based Meditech applications (i.e. CWS). Familiarity with community-based health programs.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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