Administrative Assistant

Job title: Administrative Assistant

Job description: Administrative AssistantTake your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future.At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

ABB’s Measurement & Analytics division is among the world’s leading manufacturers and suppliers of smart instrumentation and analyzers. With thousands of experts around the world and high-performance digital technology, ABB’s team is dedicated to making measurement easy for its industrial and energy customers to let them operate more efficiently and profitably.As part of your duties, you will provide general administrative support to the Measurement and Analytics division in Quebec City and secretarial services to its engineering team. You will act as a point of contact for requests, offer solutions to those within your scope and initiate escalation actions as required.Reporting to the General Manager, you will be essential to the smooth running of administrative procedures and processes within the business line: you will be responsible for assessing the level of urgency of issues while providing confidential support to the management team.
Your responsibilities

• Answer phones, transfer calls and handle simple customer questions and general inquiries.
• Reserve meeting rooms, schedule appointments and arrange catering for events.
• Greet and register visitors and new employees and manage their access to the building.
• Maintain copy and mailrooms accordingly, ensure office equipment is functional and appropriate inventory is available.
• Coordinate with various vendors in the building.
• Maintain engineering documentation and databases (training materials, SharePoint, Microsoft Teams, SAP, etc.).
• Provide administrative support for purchase orders, engineering contracts, billings, timesheet management and IT equipment and licenses.

Your background

• One to three years’ experience in an administrative or assistant position.
• Ability to multi-task and have excellent planning skills.
• Friendly and approachable attitude, as well as a dynamic and enthusiastic approach to duties.
• Excellent communication skills in English and French, both verbal and written.
• Knowledge of computer tools such as the Microsoft Office suite (Word, Excel, etc.).

Benefits

• Retirement plan
• Accident insurance
• Wellbeing program

More about us
We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com.For the 4th year in a row, ABB Canada has been recognized as one of Canada’s top employers by Forbes Magazine and has been ranked #1 within the industry category. Also named as Canada’s Top 100 Employers, Montreal’s Top Employers, Canada’s Top Employers for Young People, and Best Candidate Experience Award (CandE Award), ABB’s culture and commitment are to provide a caring workplace where everyone collaborates, feels valued, respected, included and supported. Also committed to ensuring that all policies and practices respect the Employment Equity Program, we aim for our workforce to be truly representative of the four designated groups; women, aboriginal people, members of visible minorities, and/or persons with disabilities. ABB will provide reasonable accommodation to the applicant with disabilities and encourage applicants to self-identify in the application process.#LI-Hybrid

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