Administrative Coordinator (Learning & Development Services)

Job title: Administrative Coordinator (Learning & Development Services)

Job description: Overview

We are looking for an Administrative Coordinator to provide administrative support to the Director, Learning & Development Services.

In this role, you’ll partner with the Director to build a strong team and fulfill a common vision. If you have administrative experience supporting Director level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this exciting opportunity.

How you’ll make a difference: You’ll build and empower teams that serve workers and employers across B.C.

Where you’ll work

At WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you’ll work primarily from your B.C. home and be on-site at a minimum of once per quarter in our Richmond office or based on operational needs.

What you’ll do

• Support the director and managers by performing administrative responsibilities including maintaining calendars, managing appointments, meetings, team events and quarterly pension committee meetings
• Organize tasks for the director by keeping track of deadlines and following-up on items with the management team
• Record, organize and prepare complex and confidential reports upon request
• Initiate purchase requisitions and invoice payments
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
• Screen inquiries from internal and external sources, providing answers/explanations for routine inquiries

Is this a good fit for you?

We’re looking for someone who can:

• Rotate through a variety of tasks and responsibilities
• Display a high degree of integrity and professionalism when handling confidential files and information
• Organize and prioritize with excellent time management skills
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the director
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Synthesize information to summarize main points
• Adapt, be flexible and learn quickly

Your background and experience

• Completion of Grade 12 and some post-secondary education is an asset
• A minimum of 3 years of related experience supporting senior management and/or director level operations
• Strong working knowledge of Microsoft Office products including Word, Excel, and Teams

We’ll consider an equivalent combination of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

• Consent to a criminal record check
• Confirm you’re legally entitled to work in Canada

WorkSafeBC’s COVID-19 Employee Mandatory Vaccine Policy (the “Policy”) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover .

Our benefits

As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes:

• Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
• 4 weeks of vacation in your first year, with regular increases based on years of service
• Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
• Optional leave arrangements
• Development opportunities (tuition reimbursement, leadership development, and more)

Learn more: Find out .

Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email when you submit your application.

Click Here to Apply

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