Administrative Assistant, Compliance Program

Job title: Administrative Assistant, Compliance Program

Job description: Engineers and Geoscientists British Columbia is currently searching for an Administrative Assistant, Compliance Program to join our team in Burnaby!

The Administrative Assistant, Compliance Program is responsible for providing support to the Audit and Practice Review Programs for registrants. Responsibilities include tracking progress for audit and practice review files, corresponding with assessors and registrants being audited, review and filing of program documents, tracking program metrics and preparing reports, responding to and triaging incoming inquiries related to the programs, and other duties as assigned.

We are looking for a detail-oriented administrative professional who enjoys working as part of a close-knit team. Our organization – one of BC’s Top Employers – has fantastic benefits, an inclusive culture, and a flex day schedule that essentially offers every second Friday off.

WHAT YOU WILL BE DOING

• Update and monitor progress on audit and practice review files. Liaise with assessors, program coordinator, and registrants about upcoming and past-due tasks.
• Review and file documents and correspondence related to the audit and practice review programs.
• Track metrics related to the audit and practice review programs and assist in preparing monthly and annual reports about program metrics.
• Keep program websites up to date by adding information and resources as they are developed.
• Keep program administrative manuals up to date with latest resources and standard operating procedures.
• Assist registrants with inquiries about the audit and practice review programs; respond to questions by phone and email.
• Help develop and maintain tools, resources, and standard operating procedures for audit and practice review programs.
• Assist with and provide feedback on tasks and strategy for audit and practice review programs with manager, program coordinator, and assessors.
• Provide occasional coverage for reception during vacations and breaks: answer phone calls and accept couriers.
• Additional tasks to support the Professional Practice, Standards, and Development Department, as required.

WHAT YOU BRING TO THE TABLE

The successful applicant will possess the following:

• A diploma or higher level of education in administration or a related field is required
• 5-7 years of administrative experience in an office environment
• Ability to work independently and collaboratively
• Computer and word processing skills
• Strong problem-solving skills, customer service skills, and exceptional organization skills
• Knowledge of how to manage multiple competing priorities and adapt quickly

WHAT’S IN IT FOR YOU

Each member of our team enables us to deliver on our vision of “modern regulation for a resilient world”. We serve the public as an inclusive, progressive, and future-focused regulator. At Engineers and Geoscientists BC we are committed to demonstrating our values of collaboration, excellence, integrity, and innovation.

We have a flexible work environment and are committed to employee development. We offer a compensation package that includes a competitive salary, a generous benefits program including a group health program, a group retirement program, generous vacation allowances, and a flex day program that offers compressed workweeks.

Engineers and Geoscientists BC offers employees a hybrid work model with an assigned schedule confirming days worked remotely and days worked in-office. Most roles will be expected to work in-office a minimum of two days per week during regular business operations. We provide the required tools and equipment for employees to work remotely.

WHO WE ARE

Engineers and Geoscientists BC is proud to be recognized as one of BC’s Top Employers.

Engineers and Geoscientists British Columbia is the business name of the Association of Professional Engineers and Geoscientists of the Province of British Columbia. Engineers and Geoscientists BC regulates and governs these professions under the authority of the Professional Governance Act.

We are charged with protecting the public interest by setting and maintaining high academic, experience, and professional practice standards for over 40,000 registrants. Individuals licensed by Engineers and Geoscientists BC are the only persons permitted by law to undertake and assume responsibility for engineering and geoscience projects in BC.

We are a not-for-profit organization governed by a board of elected registrants, licensees, and government appointees. The board is accountable to the public through the Ministry of Post-Secondary Education and Future Skills under the Office of the Superintendent of Professional Governance, for both the governance and management of the organization.

To learn more about our work please visit us at .

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