Administrative Assistant

Job title: Administrative Assistant

Job description: Position: Administrative Assistant

Location: North York, on-site 5 days a week

Hours: 7:30am-3:30pm

Job Type: 4 to 8-week contract

Are you a detail-oriented and organized professional looking to make a meaningful impact within the education sector? We are seeking a dedicated Administrative Assistant to join our client’s dynamic team in a school environment. In this role, you will play a crucial part in the smooth functioning of our client’s school office and provide vital support to the educational community. Please note: This position is a 4 to 8-week contract and is 5 days on site working the hours of 7:30 a.m. to 3:30 p.m.Key Responsibilities:

Reception:

– Greeting students, teachers, and managing visitor registration

– Handling phone inquiries and messages

– Updating the student database for attendance

– Receiving and distributing mail and deliveries

Supply Teachers and Class Coverage Management:

– Maintaining information on supply teacher availability and contact details

– Booking external supply teachers and arranging internal coverage, including sharing class materials

– Notifying faculty of their coverage responsibilities

– Managing monthly supply coverage payroll and reporting faculty absences

Calendaring:

– Managing the Head of the Junior School’s calendar

– Scheduling meetings for the Head of the Junior School

Co-curricular Activities and Excursions:

– Assisting in booking co-curricular clubs and organizing school excursions

– Managing administrative details for excursions and generating bus lists and health information

Accounting:

– Placing orders for supplies

– Processing and maintaining invoice records

Ontario School Records (OSRs):

– Creating OSRs for incoming students

– Collaborating with the Vice Principal of Teaching and Learning to maintain records

– Handling OSR requests for new enrollees

– Ensuring the presence of birth certificates in records

– Preparing Grade 6 OSRs for transfer to the Middle School

– Rearranging OSRs for the new school year and adding new Ontario Education Numbers (OEN)

– Printing and maintaining report cards

– Preparing OSRs for transfer when a student leaves the school

Qualifications, Knowledge, and Experience:

– Strong written and oral communication skills

– Effective organizational and interpersonal abilities

– Proficiency in online databases, Microsoft Word, Excel, and electronic communication tools

– Demonstrated capacity to manage competing priorities in a fast-paced environment

– Previous experience in a school setting is an asset

If this sounds like you, please email your Word Version resume to Maggie Colorado maggie.colorado@quantum.ca.

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Services de Gestion Quantum Ltée

Founded in 1968 in Montréal, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering…

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