Administrative Assistant

Job title: Administrative Assistant

Job description: Job Description:

EXP is currently seeking an Administrative Assistant to work at our Brampton, Corporate office in our Fleet Department.

Your Responsibilities

Reporting to the Fleet Specialist, this person will be responsible for the following job duties:

• Efficiently assess and resolve inquiries received by phone, or e-mail
• Manipulate and Interpret reporting files and multiple spreadsheets; Identify and correct errors and/or issues with tasks or processes.
• Input and Maintain Fleet and Maintenance records
• Assist in ensuring all vehicles are maintained to Manufacturer recommendations
• Facilitate in Title, Registration and all areas of keeping the Fleet compliant
• Assist with compliance related to operating heavy commercial vehicles (2 vehicles in QC)
• Facilitate asset disposal and transfer process
• Assist with insurance requirements
• Assist with accident claims
• Set up new Authorized Drivers and ensure compliance with policy requirements
• Manage Fuel and Maintenance programs for both CND and US
• Manage Vehicle GPS program CND and US
• Communicate with team members and managers both verbally and written; Utilize Microsoft Office in many areas of your work with ease.
• Create and distribute various communications, user guides and templates
• Be service-oriented with a positive attitude, interest in learning, technically savvy and flexible.
• Handle all interpersonal situations with confidentiality
• Ensure prompt handling of required tasks with the utmost attention to detail
• The role also involves providing admin support and training to other Branch employees
• Other duties as assigned.

The Skills, Knowledge, and Ability We Seek

• Minimum 1-3 years in an administrative role
• Microsoft Word, Excel and PowerPoint;
• Must have a valid Ontario license
• Must have an excellent verbal and written communication skills.
• Strong service ethic and customer focus
• Resilient and resourceful team member with good organizational skills and the ability to communicate ideas effectively and clearly
• Ability to establish and maintain an effective working relationship with those you are in contact with at work, whether internal or external
• Self-motivated and confident in their ability to work pro-actively in order to mitigate possible future issues
• Ability to analyze problems, identify alternative solutions, propose actions and implement recommendations
• Ability to multitask, meet deadlines, follow through on tasks in a timely manner as well as take on additional responsibilities as assigned;
• Self-starter, ability to work independently as well as work as a team player and manage priorities effectively
• Strong attention to detail required
• Fleet background is an asset
• Some General Accounting knowledge is an asset
• Bilingualism in French and English is an asset.

For the protection of our staff and to meet the needs of our clients, our group has introduced a mandatory vaccine policy. Candidates will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment.

About Us: What EXP Can Offer

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, over 3,000 creative EXP professionals across North America provide the passion and expertise needed to deliver successful projects around the world.

Our promise is to offer you a challenging career in a positive and dynamic work environment, and it is a promise we take seriously.

Join a dynamic team at EXP that provides you with innovative projects, the capacity to develop your career, a full range of benefits, flexible working hours, and much more! When you explore what EXP has to offer, you’ll find exponential possibilities.

For more information, visit .

About the Team:

EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.

Should you need any special accommodations, please feel free to contact us at hrsupport@exp.com and we will arrange for the most suitable accommodations based on your needs.

For all applicants within the United States, EXP ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.

Click Here to Apply

Source: